Do you still manually input information about your organization’s physical and digital assets into a spreadsheet? Automating this process with asset tracking software will save you 69 days every year, and give you detailed reports of what you own, where it is, who is using it, its condition, and more, leaving you more time for strategic analysis and management planning. But how to find the best such software for your company’s needs? That’s where we come in with our top picks to help you decide on the right one. Read on for our comprehensive assessment of relevant criteria, followed by in-depth product reviews and a handy buying guide.
Our ranking is the result of researching and evaluating all aspects of numerous pieces of software, in an effort to give you the best possible information. What follows is the criteria we took into account.
The bulk of the asset tracking software available out there is customized to satisfy the needs of a specific industry. With that in mind, we research whether a platform complies with sectors such as healthcare, legal, financial, education, government, utility, IT, manufacturing, maintenance, hospitality, fleet services, construction, etc.
Company size may also play a role in the way the system for your organization is configured. Robust platforms are usually a better fit for large enterprises where many processes need to be automated and coordinated, while SMBs dealing with a small number of employees on a tight budget could better benefit from specialized software.
For classification purposes, we have considered the nature of each software, that is, whether they are part of a larger system or are self-sufficient.
A system designed to track assets can be part of an all-encompassing IT solution that not only keeps track of items throughout their lifecycle but also manages the financial, physical, and contractual information about them.
An asset tracking system can also feature comprehensive asset history (including costs, chains of custody, maintenance records, disposal information), which allows for facilitated company KPI configuration.
Then, there is also specialized software for asset tracking which can easily identify and locate assets, and automate report creation and management notifications.
While either may be better suited for a particular company than the other, in the end, it all comes down to your specific needs.
It is also important to note here that with some asset tracking software, open-source code that anyone can inspect, modify, and enhance, can be the main feature, or at least, the deciding factor when making a choice. This presents numerous benefits for the users as it provides faster and more specialized customization, scaling and consolidation, abundant support and lowers hardware and software costs.
These are the attributes we considered when looking for the best asset tracking software.
The information acquired through asset tracking is meaningless if not used for the timely creation, assignment and monitoring of the whereabouts, use, and maintenance of company assets.
Having an advanced automated work order management facilitates this process by reducing response times and asset downtime. This increases asset reliability, lowers the cost of equipment replacement, and ultimately helps with planning expenses.
Larger companies or those with operations in remote physical locations have long since found manual paper-tagging cumbersome. It is no wonder therefore that they have moved on to using more modern and reliable solutions, such as an asset tracking database.
This type of software can be a simple barcode application, or very complex to include QR coding or RFID implementation with hundreds of fixed readers and automatic real-time tracking and information retrieving for multiple asset types.
Every company has fixed assets (property and equipment) which are taken into consideration when determining the value of the company. Since most of them are intended for long-term ownership, and their value may decrease due to wear and tear during that time, it’s important for organizations to constantly revalue their assets.
This is where depreciation tracking comes into play. Asset management software can facilitate the process by providing information about an asset (date of purchase, acquisition value, and estimated service life), which helps to choose the right depreciation method.
Keeping track of the equipment used on the field is a laborious process, especially in the case of a lot of people and assets scattered outside the main company facility.
Asset tracking off-site is made easier with information available anytime, from any location and any device (from pick-up at the warehouse to use in the field), so it’s an important criterion in determining the best asset tracking system.
Being able to use mobile devices for tracking assets can be another huge benefit. It makes it easier for the employees to scan barcodes or QR codes, to take equipment photos for visual documentation, to capture customer signatures, and to fill out all necessary paperwork simply using mobile forms on site.
Ideally, all data collected on mobile devices will be sent to a secure, centralized cloud location in real-time and immediately made available in different locations.
Our purpose is not to recommend only cheap or free asset tracking software. We go through all this research to introduce you to software that provides the best value for money. That’s why we check the different types of pricing.
The most common ones are:
You may also encounter a startup fee within the subscription-based pricing — a fixed amount you pay when you start using a product in addition to the respective monthly or annual rate. The startup fee could cover setting up a system, migrating a database, providing relevant training to future users, etc.
We also stick to prices that align with industry standards and anything much lower or much higher than that doesn’t make it on our list.
While gathering relevant information about each company and their product is a long and sometimes difficult process, we’ve taken care of it for you.
Scroll down to see the detailed reviews of the software listed in our table with key product features, pros and cons, and pricing policies.
EZOfficeInventory is web-based software for companies of all sizes that allows access to asset information from anywhere, anytime, and on any device with a browser. It integrates well with other services and helps manage assets throughout their lifecycle.
Aside from serving as an RFID asset tracking software, EZOfficeInventory also scans information instantaneously from barcodes and QR codes via a mobile app (for Android, iOS, and Windows). Thanks to this feature, it enables end-to-end asset management by adding and tracking asset purchase orders, vendors, maintenance histories, and lifetime costs. Assets can also be checked in or out, while GPS can be tracked. The platform also enables the import and export of information, optimizes asset utilization and helps manage depreciation.
Aside from a 15-day free trial, EZOfficeInventory offers a variety of payment plans based on the number of users, features, and billing times. For Unlimited Users, package prices go from $135/month if billed annually or $150 if billed monthly — this package makes it a popular IT and school asset tracking software.
For their custom plans (or À La Carte, as they put it), the price starts from $22.95/month billed annually for the Essential plan — but it cannot be lower than $30, making you add more items to track or users to go over the $30 price limit. The Advanced custom plan costs from $49.95/month if billed annually, while the Premium plan goes from $67.95/month when billed yearly. For their Enterprise plan, which is particularly suitable for private cloud needs, a quote is provided on request.
While the prices can be a bit confusing at first, but they are highly competitive, and you will get good value for your money, especially if you decide on a longer commitment period.
UpKeep is a top-ranked asset management system favored by maintenance professionals who like its ease of use (especially the mobile app), quick submission of work order requests, and asset downtime monitoring.
UpKeep blends asset tracking, management, and preventive maintenance in an all-encompassing cloud-based software, which makes all the information available momentarily from any device. The platform features work order request submission via simple image capturing and depreciation management of all company assets. It seems that this asset tracking system is well worth the cost as it largely facilitates the management of a large number of properties simultaneously.
UpKeep offers a seven-day free trial period after which you can decide on one of their four payment plans. The cheapest one, Starter, costs $35/user/month if paid annually, and $40/user/month on a monthly basis. It is designed for small businesses with the need for basic features such as work orders and asset tracking. The Professional package costs $60/user/month if billed annually, and $75/user/month if paid every month. It has an advanced asset tracking database and reporting features for maintenance activities useful for small and mid-size businesses.
Mid-size companies may also find the Business Plus interesting — it costs $100/user/month if paid annually, and $120/user/month on a monthly basis and offers advanced asset tracking, maintenance scheduling, and reporting features. Finally, the largest plan, Enterprise, comes in at $180/user/month and is only available as an annual payment plan with the 25-user-subscription minimum.
The pricing is quite transparent and within the industry range, and gives you a wide range of choices depending on your needs.
Asset Panda is a highly customizable, user-friendly, and easily integrated asset tracking system, built for companies of all sizes and industries. It has excellent support for mobile devices, reporting, and cloud connectivity, making it very efficient in the field.
Much more than simple fixed asset tracking software, Asset Panda combines the ability to manage a large number of physical assets, as well as storage, shipping, and logistics. Its mighty mobile app allows the creation of photos, documents, videos, and voice notes on a specific asset, along with photo tagging, GPS tracking, and barcode scanning. It also lets you track assets by location and assignee, keep track of asset depreciation, and schedule maintenance. The interface is intuitive and user-friendly, allowing for complete customization of lists, reports, and notifications.
This asset tracking system has the pay-only-for-what-you-need policy, with an unlimited number of users, free support via phone, email or live chat. While you can test all features during the 14-day free trial, their pricing plans start at $1,500 per year, with custom quotes provided on request, so it may be a bit pricey for an SMB. That said, the platform offers good value for money if your needs are met.
Hippo CMMS is a cloud-based asset management system available from any device and location. The higher the plan you buy, the more features you get, but even the cheapest option offers good value for money.
Hippo CMMS features a user-friendly interface with a clean look and reporting options with a lot of room for customization since this asset management software is meant for businesses of all sizes and industries. What sets it apart from other asset tracking solutions is its interactive floor and site plans where you can get a visual layout of the assets and a clearer picture of the management stages.
Even though some parts of the software don’t seem to be as intuitive as they could be and the initial system setup can be a bit difficult, very knowledgeable customer support service is there to help with every step of the way.
Hippo CMMS offers a 14-day free trial after which you can choose between three payment plans. Hippo Lite costs $40/month for a single user, has basic features like asset tracking app, work order management, etc., but is limited at 50 work orders per user every month. The next package, Hip Pro, starts at $165/month. It offers all the Hippo Lite features plus some extras such as barcode scanning via mobile and KPI dashboard. Hip Pro Plus offers all that and custom interface, interactive site floor plans, etc., at a starting price of $195/month. Both plans include an unlimited number of users.
Limble CMMS is a cloud-based maintenance management system fit for midsize to large businesses with an easy-to-use interface, customizable tracking fields, and real-time data access.
The main features of Limble CMMS are a clean and user-friendly interface, customizable fields that not only allow you to track just the assets you want but to also see everything via a centralized Asset Card. Marking the assets with a unique set of barcodes means you don’t need any asset tracking hardware. You also get a complete and detailed maintenance log for every company asset you are tracking, which allows you to see all past work orders, PMs, and requests in one easy-to-navigate screen on mobile or desktop, as well as what is happening in real-time.
Limble CMMS offers a 30-day free trial period and straightforward payment plans. The cheapest plan, dubbed Starter, which is great for small facilities, costs $35/user/month if billed annually or $40/user/month if paid on a monthly basis. It offers features such as mobile asset tracking app, asset management, work orders and more.
The Professional plan is perfect for midsize teams and adds access from multiple locations and custom dashboards, and costs $49/user/month if billed annually or $55/user/month on a monthly basis. The price for their largest package, Enterprise plan, however, is available only upon request and covers API access, custom roles, etc.
While the number of available features rises with the size of the plan, the prices are well within the industry range, there are no hidden costs after signing the contract, and you can change plans anytime.
ServiceDesk Plus is arguably the best asset tracking system for the IT sector and large customer support teams. It provides comprehensive information on company assets such as hardware specification, software installed, scan history, asset ownership history, location, condition, etc.
This software is different from the rest because it not only tracks company assets within and outside the home network but also functions as a personal asset tracking software if your company has the BYOD policy in place. It compiles the necessary information to create an asset inventory easily accessible via the user-friendly interface of the web and mobile app.
It improves governance by monitoring the frequency of software usage, number of installations, license types, compliance status, and license expiration. It can further isolate vulnerabilities like malware and unauthorized or prohibited software to reduce potential risks.
ServiceDesk Plus offers a 30-day free trial period and has very segmented payment packages for their Cloud and On-Premise solutions, respectively. Their Cloud asset tracking solution payment plans start from $10/user/month for the Standard package, from $21/user/month for the Professional plan, and from $50/user/month for the Enterprise option. These prices cover software available only in English and billed annually, but if you want the multilingual function and to pay on a monthly basis, the costs rise.
The prices for their on-premise asset tracking software start from $120/user (Standard), from $248/user (Professional), and from $598/user (Enterprise). Again, these prices are for the software available only in English and they rise for the multilingual version, while the payment is billed only on an annual basis.
While the prices for any of these solutions seem high, they are actually mid-range for the industry, considering the abundance of features you get with ServiceDesk Plus. On the other hand, if neither of the offered payment plans works for your company, you can always request a custom-tailored quote.
With a native mobile app for Android and iOS, Fiix is an out-of-the-box cloud-based asset management software for preventive maintenance and more.
Fiix is a web-based computerized maintenance management software (CMMS) developed for businesses of all sizes and a large scope of industries. It enables easy work order management, fixed asset, and inventory tracking, as well as preventive maintenance. The interface is user-friendly with a large number of basic functionalities and added features in higher payment plans.
Via their native mobile app, you can locate assets by QR code or barcode scanning and import data into a consolidated asset tracking system, attach additional documentation and get notifications on new work orders. The drag-and-drop functionality allows you to not only view, assign, and balance technicians’ assignments and priorities in the calendar, but also to create a Bill of Materials for Assets.
Fiix does not have a free trial period, but you can request a free demo on their website. They further offer two predefined payment plans, along with custom quotes for their Enterprise and Performance plans, focused on scalability and cross-functionality, respectively.
The Basic plan costs $40/user/month and is perfect for small businesses, covering the basic features of an asset tracking system, while the Professional plan is designed for large teams with advanced requirements and costs $60/user/month. With both plans, you get one month free if you prepay for the entire year.
While the prices are affordable and within the industry range, bear in mind that the higher you go, the more value you will get for your money as more features are unlocked.
eMaint has made the use of the asset tracking spreadsheet obsolete since it covers plenty of features regarding work order requests, calibration and generating reports, and related dashboards.
eMaint is part of web-based asset management software functioning on any device with a browser. Unfortunately, that means it doesn’t offer a native mobile app. Since it’s made for a variety of industries and businesses of all sizes, it includes a lot of features — not all of them working perfectly, however.
The good news is that customer support is very helpful and that there is an abundance of training and learning material available on the website. Issuing requests for work orders seems to be the best feature of this software as it can be easily done remotely and allows document attachments.
eMaint offers a free trial period after which companies can choose one of three payment plans with more features. The lowest, Team plan, costs $33/user/month (billed either annually or monthly), but you can have no less than three users, meaning you will be paying $99/month for standard CMMS features, mobile asset tracking app, etc.
The Professional plan is $85/user/month billed annually, but you must have three or more users, so the price cannot be under $255/month. The package includes everything in the Team plan plus interactive image mapping, automated workflows and more. Finally, the most expensive plan — Enterprise — costs $120/user/month billed annually, but with a minimum of five users, the price cannot go below $600/month. The plan covers unlimited work request user logins, web API access, and single sign-on.
All in all, their pricing could be a little more transparent and is a bit higher for the industry, but the more you pay, the more features you get. Existing customers also qualify for a discount.
Part of a larger asset management system, ASAP Systems’ focus is on easy barcode creation, label printing, and scanning via a mobile app backed by one-click customizable report management.
The cloud-based software conveniently placed in a handy mobile app and specialized asset tracking hardware has made it easy for users to track company assets through barcode (printing labels and scanning), capture asset images and signatures via smartphone, and even easily check in or check out assets from the company stockroom without having to use a dedicated warehouse management software. The software is user-friendly and configurable and enables effortless report creation and sharing with team members or superiors.
While the price is high, it is a one-time fee, and developers have made this software for a wide variety of industries with a large number of customizable features, so users have the option to choose a smaller plan with only the asset tracking software features useful to them.
ASAP Systems solution offers a 21-day free trial period, following which you can pay a one-time fee of $5,000 for the features you want access to or request a quote for your company’s specific demands.
MaintiMizer is available in a variety of versions for different platforms with specialized add-ons for separate industries — all functional asset management and preventive maintenance solutions.
MaintiMizer is among the best asset tracking software since it is highly customizable, available as an on-premise, web, online, and mobile solution with add-on modules for industry-specific purposes. Those include MaintiMizer™ BlackBox², MaintiMizer™ Web Edition, MaintiMizer.com Online Edition, and Mobile MaintiMizer. Each version has slightly different features for better optimization, having in mind different user needs on different platforms. Among the most notable asset tracking features is the barcode module available for the mobile version.
In its entirety, this is a comprehensive system for inventory and asset management with a user-friendly interface with drop-down menus and search fields for efficient user experience. It has all-encompassing information displays and reports, with notifications to help users keep track of company inventory via asset tracking tags, work orders, preventive maintenance, and other types of schedules.
From going through their website, it’s unclear whether MaintiMizer, in fact, offers a free trial period, but it does have three price packages. The Silver package is available for a $195 startup fee + $35/user/month for up to three users and 1x2-hour web training; the Gold package’s cost includes a $395 startup fee + $60/user/month for up to five users, unlimited work requestors, 2x2-hour web training.
Finally, the Platinum package is available for a $795 startup fee + $99/user/month for three to six concurrent users, unlimited work requestors, Mobile Maintimizer Pro, 3x2-hour web training, and more.
The pricing is not as transparent as it could be — especially with no clear differentiation between the on-premise, web, online, and mobile versions. Also, it does include a startup fee + monthly subscription, making it one of the more costly software for asset management.
Our job doesn’t end with presenting you with our software picks. We are also here to guide you through the browsing and purchasing process and help you find the right solution for your company. Here is how to go about it.
Having gone through our asset tracking software reviews, you know it’s essential to determine the nature of the assets you want to track. This means you need to consider your industry. Tracking real estate assets demands different features and capabilities than tracking a large number of vehicles, so you need to take that into account.
By the same token, you should carefully think about the size of your business and financial capabilities. It doesn’t make sense to pay for a robust software with many flashy features if you have no use for the majority of them. A lot can be gained by simply going for a specialized solution for a particular industry rather than an overall helpdesk.
Following the initial browsing through the best asset tracking software on our list, and making a selection based on your business size and industry, you need to look through the specific features that would be useful to you. Those might include the ability to set granular user access, automate file conversion, customize a report to display specific information, etc.
Compare the two lists, and you will have narrowed down your choices to the providers that tick all your boxes at this point.
Now that you have a small list of favorites, determine how much of your financial resources you are willing to allocate to the solution you ultimately choose. Compare your budget to the pricings of the asset tracking software that made it on your list after Step 2. The one that falls within your budget is your best choice.