Statistics say the average person receives around 100 business-related emails per day. This means between 9,000 and 15,000 per year! So how should one manage such a huge number without getting lost in all that mail? Luckily, there is flagging! But what does flagging an email do?
Email flagging is one of the most used features in emails. It provides a great way to stay on top of your inbox and make sure you don't miss anything important. Flagging allows you to not only track how you’ve responded to messages you’ve sent but also follow up quickly to important emails you receive.
It is also a way to tell your email client that you want to pay special attention to a particular message or that you need to take some kind of action in response to it. So, if you're looking for a way to organize your emails and make sure that you always see the messages that matter to you, flagging is a great option. And to help you master it, here are some Q&As. Take a look!
What does it mean to flag an email?
When you flag an email, it means that you are marking it as important. This can be done in a number of ways, depending on your email client. In some cases, you may be able to choose from a list of preset options, such as "To Do," "Follow Up," or "Read Later." Or, you may be able to create your own custom flags.
So, what does a flagged email mean? Once you have flagged an email, it will usually appear in a separate section of your inbox or in a list of flagged messages that you can access from anywhere in your email client. This makes it easy to find and refer back to later.
Flagging an email can also trigger other actions, such as sending you a notification or adding the message to your calendar. This can be helpful if you need to remember to follow up on an email promptly or if you want to be sure not to miss an important response.
Note that to flag an email is different from encrypting an email, which is the process of making the email contents unreadable to anyone except the intended recipient. To do that, you might need to use email encryption software.
How do you flag an email?
There are many different ways to flag an email. Each depends on your email client. In some cases, you may need to open the message and then select an option from a menu. Or, you may be able to flag an email directly from your inbox by selecting it and then clicking on a flag icon. This is the case with Gmail, except that Gmail doesn't have a flag but a "Star" icon. Once you've starred it, you have a flagged email, meaning you can see it in the starred tab, right under the Inbox tab. Also, the star will turn yellow, so you can easily recognize it.
In Apple Mail, you do it by selecting the "Flag" icon with an option to assign names to the different flag colors, which is a great feature. For example, you can name the red flag "Important" and the yellow "Reply Needed." You can also set a due date for any message to keep you on track no matter where you are.
And as far as how to flag an email in Outlook goes, you do it by right-clicking the message and selecting "Follow Up" in the pop-up menu. For Outlook flagged emails, you can also set a due date, start date, and reminder. Awesome right?
What happens when you flag an email?
There are a lot of different things that can happen when you flag an email. In most cases, it will be marked as important and moved to a separate section of your inbox or to a list of flagged messages.
However, flagging an email can also result in other actions, such as getting a notification or moving the message to your calendar. A flagged email can also signal that the information you need is important and should be provided within a certain timeframe.
Putting a flag on it
An email account might seem like a fairly simple app to operate, but it does have an abundance of features that users often dismiss as irrelevant. What does flagging an email do? What size should your email signature be?
Knowing the answers to questions like these will not only save you loads of time but will also make your life easier.