Did you know that 64% of employees browse unproductive sites, and 85% use personal email at work? Some employees even put sensitive business data at risk by using personal USB drives and email addresses. A great way to deal with this issue and protect your business is to invest in employee monitoring software. This tool ensures accurate billing, protection of sensitive data, and employee efficiency growth. Our team of experts handpicked the best products for monitoring workers. We also reviewed each of them using our proven ranking criteria and included a simple buying guide.
Our table of best software doesn’t mean much if you don’t understand how we choose the products. In this section, you will learn all about our evaluation criteria. From primary classification to critical features and pricing, we reveal what makes for good software.
This aspect doesn’t affect the rankings. We use classification to better understand how a particular product can help you. It also enables us to recommend suitable software to businesses of different sizes. At this stage, we also address industry focus and deployment preferences.
The general classification of every software includes industry focus, business size, and deployment. These also apply to PC monitoring software.
Software solutions can target companies within a specific industry or just offer a general tool. Businesses in healthcare, for example, may need features useless for companies in real estate. As a separate category, we also have non-profits and educational organizations. We therefore always mention if a system caters to a specific industry or offers all-purpose solutions.
Here we have small and medium-sized businesses versus large enterprises. Handling several employees requires a different approach than managing thousands of workers. The best employee monitoring software for you will preferably target your business size. Why is this important? Solutions for enterprises are robust and expensive. If you run an SMB, it doesn’t make sense to pay for something you won’t fully use.
Teramind offers cloud-hosted and on-premise solutions. TimeDoctor is available on the web only. This means that not all tools are deployed in the same way. Instead, you have products that demand an Internet connection because they’re hosted on the cloud. Alternatively, there are enterprise monitoring tools you keep in-house.
Whichever is best depends on personal preference. While the on-premise option gives you stability and more functionalities, cloud-hosted solutions are scalable, flexible, and cheaper.
While payroll software and onboarding systems are straightforward, tools for monitoring employees in the workplace come in different types. They cover three essential functions, namely security surveillance, productivity tracking, and project management.
Employee tracking software with security surveillance is essential for businesses that handle sensitive data, preventing security breaches and irresponsible behavior. If your employees are underperforming, then you need productivity tracking. Finally, project management focuses on the big picture rather than on individual goals.
A single tool that covers all three functions ranks better because that implies more features.
From now on, all aspects impact the products’ rating. We start with the key features and go on to list and explain the essential capabilities of platforms designed to monitor employees.
This feature comes under various titles. You have standard time tracking, employee monitoring, user activity monitoring, etc. The idea behind it is simple. The software monitors your employees’ productivity by tracking the time they spend working. It oversees all user activity, including emails, websites, and apps.
The best PC monitoring software is capable of reporting the total time spent on completing various tasks and projects. It also provides progress overviews, URL activity, and activity levels. In addition to real-time data, the system should also generate reports. These will help you spot any weak spots and handle them accordingly.
When workers know you monitor them, they can bypass the system. That’s why silent mode tracking is a crucial functionality here. This empowers you to observe what your employees do during working hours without them knowing.
Before using this type of employee tracking app, make sure it’s legal. You may also want to inform workers that such a platform has been integrated. They still won’t know when you’re observing their activity, but they will be aware of the possibility. This makes you a fair and smart employer.
This is a handy feature that enables you to take random screen captures. You can set this functionality for all employees or those who regularly underperform. The intervals of screen capturing are customizable. For instance, the system can capture screenshots once or multiple times every ten minutes.
Such screen monitoring software has multiple purposes. In addition to boosting efficiency, they let you track progress without interrupting employees. They won’t capture screenshots during breaks, and members can delete captures. Deleted screenshots result in deducted time from working hours, leading to accurate paychecks.
Platforms that send alerts and notifications always get better rankings. These functionalities are significant because they ensure employees don’t get too distracted and notify employers for any possible breaches of protocol.
Let’s say a worker decides to browse the internet or watch videos on YouTube. A top employee monitoring software will alert them to get back to work. Such gentle nudges are a great way to keep employees on track while not having to monitor their activity personally.
Notifications of breaches and unsafe behavior protect your business. You can customize rules on unacceptable actions. These include data transfer, unprotected instant messaging apps, or web access to high-risk or illegal content. If someone tries any of these things, the system will promptly notify you.
This functionality is closely related to the previous features. Namely, if your employees monitoring software detects any kind of breach, you must react fast. This is when remote mouse and/or keyboard control proves useful. It enables you to disable such functions altogether and prevent additional damage.
These products aren’t about monitoring only. Instead, they play a crucial role in analyzing employee productivity. By providing insights on how your workers perform, these tools help you boost productivity. A top PC monitoring software must generate useful reports and detect anomalies. Is someone on your team slacking? Are your employees spending more time on Facebook than working? By discovering these breaches, you can tackle them accordingly.
Being able to add, update, or remove timesheets quickly is a must. Other useful options here include detailed notes, auto time logging, and automated PTO calculating. Finally, the software should empower you to export these timesheets and reports within a few clicks.
Mostly an option feature, GPS tracking earns employee tracking devices extra points here. Know where your employees go during working hours. Track their movements and discover if they sneak out regularly. This is especially useful for companies that provide corporate vehicles to employees. Forget about unapproved use and extra miles. The feature turns on only during working hours, thus not breaching employees’ privacy.
To need employee monitoring means that you manage at least several workers. Your business, therefore, is already up and running. This means that you need an employee tracking system that integrates smoothly with your other platforms. In that regard, software that supports lots of apps always gets boosted ranking.
Scalability is another crucial aspect. Let’s say you implement the solution when you have only 10 employees. Time passes, your business grows, and now you employ 100 people. This is what makes scalable and flexible tools great – they can grow with you and handle a more significant workload. You won’t have to invest in a different computer tracking software and just upgrade the one you already have.
Using software goes beyond features and integrations. The platform must be user-friendly with an intuitive UI. It must be easily accessible and simple-to-navigate. Otherwise, you will avoid it, meaning, it will become a failed investment.
We also rank better solutions that come with mobile apps. Employers must have the option to monitor their business processes on the move.
Good value for money is our motto when writing computer monitoring software reviews. Rather than sticking to free and cheap solutions only, we thoroughly test platforms. Systems with robust features and average pricing get better ratings.
When we include an overpriced platform, that’s because it offers exceptional value for the investment, meaning that it covers more areas besides employee tracking. For instance, some products handle payroll and/or expenses. It makes sense they cost more than tools focused just on user activity.
We similarly won’t list open-source employee monitoring software just because it’s free. Unless it has all the essential capabilities, it won’t be featured here. Free isn’t always better; with this software having a specific purpose, quality is more important than price.
We never overlook the benefits of a product demo and/or a free trial. We value a money-back guarantee too. So, each of these results in a better ranking.
Sleek operations and an intuitive UI place Teramind among the best products out there. This all-in-one solution monitors apps and internet, email and networks, and file transfer. While Teramind works best for SMBs, it also handles large enterprises. Healthcare, legal, and finance businesses are among the platform’s satisfied users.
Teramind has earned the best computer monitoring software title thanks to its long list of features and deployment options. Rather than focusing on a single aspect of employee monitoring, the platform covers six sensitive areas. These include:
These are the critical features in each section of the Teramind remote monitoring software. There are many more tools that help you ensure a safe and productive atmosphere in your office.
Teramind smoothly integrates with other systems thanks to its powerful API. Users can subscribe to the cloud, on-premise, AWS, and Azure deployment. They also get access to a free Android mobile app. An iOS app, unfortunately, isn’t on the menu yet.
Using the Teramind live product demo, you can test how the platform works. The demo is free to use and lets you experience the computer activity tracker.
Regarding pricing, the cloud-hosted Teramind is the most popular option, so we’ll go over it in detail. It comes in three premium plans.
Teramind Starter costs $12 per month per user. It covers the basics of screen recording, live views, and apps tracking. For $25 per month per user, you can get Teramind UAM. This plan dives deeper into employee monitoring with user activity tools, audits, forensics, and rules. Lastly, Teramind DLP comes at $30 per month per user. It includes the full list of Teramind employee activity monitoring software features.
Each package comes with a minimum requirement of 5 users. Subscribing to annual billing gets you two months for free. Businesses with over 50 users are eligible for discounted quantity pricing and should contact the vendor.
With incredibly high consumer retention rates and multiple awards, ActivTrak is a well-established tool on the market. This brand works with companies in various industries, including finance, banking, insurance, and healthcare. Business size doesn’t matter for this employee computer monitoring software. This is a multipurpose platform, powerful enough to handle the workload of any size.
Track employee behavior when you’re inside and outside the office. ActivTrak will provide comprehensive insights into what your employees do, with the activity log and image captures showing how they spend their working hours.
Screenshot flagging helps you highlight suspicious behavior and content with a single click. The ActivTrak employee PC monitoring software lets you monitor USB as well as data sharing activities. It also comes with automation functionalities that trigger automated responses based on pre-written rules.
With this platform, you get to monitor multiple screens at once and access real-time reports. With website and application restrictions, you can also make sure employees can’t access unacceptable content. Plus, ActivTrak smoothly integrates via Webhooks or raw SQL data with a range of popular apps. Some of these include Zapier, Trello, Slack, and QuickBooks.
Anyone can request a demo tour of this top computer monitoring software. Startups with up to three users can even use the platform for free, forever. The Free Plan is designed for small teams and individuals to get started with the system. It includes only core features like analytics dashboard, reporting, scheduled monitoring, and website blocking.
Growing businesses and large companies should go for the Advanced Plan. It costs $7.20 per user per month for annual contracts. Besides unlimited monitored users and unlimited storage, this package comes with advanced features too. To fully experience the power of ActivTrak, you need the Advanced Plan.
There are some useful employee monitoring software add-ons you can buy too. These are video playback, screenshot flagging, screenshot redaction, and raw data access. Contact the vendor to get a quote for them.
It takes about 15 minutes to get TimeDoctor up and running. This platform offers screen monitoring, employee monitoring, and time tracking for any business. TimeDoctor helped thousands of companies worldwide to boost their profitability on average by 30%. The system seamlessly integrates with over 40 applications, including Salesforce, Zapier, and WordPress.
As a remote PC monitoring software, TimeDoctor elegantly handles all critical areas. All users of the platform get to monitor chat, time spent working, and web usage. Set up automated screenshots to ensure your workers are efficient. Time use alerts will remind them to get off Facebook and go back to work. Webcam shots reveal if your employees are slacking while GPS tracking gives you an overview of their location.
All this comes along with powerful reporting capabilities. TimeDoctor gives insights on time spent away from their PC and arriving late. This product is also among the few employee tracking systems that tackle payroll and benefits.
Subscribe for a 14-day free trial of TimeDoctor to see if it’s a good fit. No credit card is required. The brand also provides a demo of the product for those who want to see it in action.
Keeping it simple, users can get only one TimeDoctor plan. It’s a flexible solution that comes without contracts, and you can cancel it anytime. For only $10 per user per month, businesses can unlock the full potential of TimeDoctor.
Keeping it simple yet efficient, DeskTime is an employee computer monitoring software equipped with 15 essential tools. The platform works best for small and medium-sized teams of up to 120 members. Being flexible and easy-to-use makes DeskTime perfect for startups that need an affordable way to boost their efficiency.
DeskTime gives you full control over your operations via 15 valuable functionalities, including automatic time tracking and productivity calculations. Always know which employees need extra attention to perform better. URL and app tracking are classic employee internet monitoring software capabilities. Combined with screenshots, you get a complete overview of what your workers are doing.
With DeskTime, you also get to track documents and programs alongside time spent on them. From Word and Excel to Photoshop, you’ll always have accurate figures on what activities take the most time. Other useful tools of the platform include shift scheduling, absence tracking, and cost calculation.
Functions that make your office a safe space for employees are the private time option and the Pomodoro timer. The first feature makes sure your workers’ privacy is secured, while the latter reminds them to take a break.
As a leading employee monitoring software, DeskTime supports a range of widely used applications. Outlook Calendar, Zapier, and Asana are some popular options businesses often use. Users further gain access to free iOS and Android mobile apps.
Subscribe for a 14-day free trial to test DeskTime. Alternatively, you can register for DeskTime Lite, a free solution for individuals. It comes with time tracking, app tracking, and mobile apps only.
Otherwise, your option remains DeskTime Pro, a solution designed for businesses. The monthly price for the package drops depending on the number of users. As a result, the cost for one user per month is $7, while the price for 10 users stands at $6/user/month.
If you choose annual billing for the DeskTime remote employee time tracking platform, you get one month free.
Oversee the activity on your Macs, Windows, and Android devices with Veriato Vision. The platform, designed to give control to small business owners, provides a plethora of employee tracking and recording tools. Veriato Vision is a robust solution used by companies in finance, healthcare, and manufacturing as well as government organizations.
Do you need a reliable and insightful remote employee time tracking solution? If so, you will appreciate everything Veriato Vision has to offer. The tool both keeps your company data protected and ensures your employees stay efficient. The system provides monitoring of various business areas and activities. Here’s everything you can track with Veriato Vision:
This computer monitoring software goes a step further in addition to offering you a full view of what’s happening in your office. It also provides screenshots, video recordings, and key logs.
Users also get the option to use web filtering by blacklisting and whitelisting entire categories or individual URLs. All this data is nicely packed in detailed and customizable reports. You can also expect real-time alerts on potential issues alongside insider threat notifications.
If Veriato Vision sounds like the right tool for you, make sure to get a free trial. You can also give it an online test drive for free. Otherwise, here’s the annual pricing per user for the Veriato PC monitoring software.
Each Veriato Vision plan includes Monitoring, Web-Filtering, Unlimited Screenshots, and Data Storage for 30 days.
Intuitive and user-friendly, that’s WorkPuls for you. Designed for remote workers, office employees, architects, and enterprises, WorkPuls is a smart companion to have. Track time, monitor workers and automate time mapping, all from a single dashboard. This activity monitor software comes with several modules that cover separate areas of user productivity tracking.
As a tool for monitoring workers, WorkPuls provides screenshots and oversees app and website use. You also gain full data on employee time and attendance alongside productivity trends. Real-time monitoring lets you track workers whenever you like.
Categorization and reporting give you the whole picture of your company's performance. WorkPuls is the best PC monitoring software for those who want valuable yet straightforward insights. While other platforms offer more options in terms of reporting, WorkPuls works for small teams where basic reports are enough.
Depending on the chosen plan, WorkPuls can streamline crucial employee monitoring sectors.
Book a demo or subscribe for a free trial to experience how WorkPuls works. Then, there are three premium plans to choose from. This is their monthly pricing per employee. Please note that annual billing results in discounted prices.
All plans feature essential tools of employee screen monitoring software and are cloud-hosted. Only the Enterprise Plan supports on-premise deployment and includes audit logs, role-based access, and a dedicated account manager.
Kickidler is on-premise software designed for small, medium, and large businesses as well as public institutions. As a cross-platform solution, the system operates smoothly on Windows, Mac, and Linux devices. Robust and reliable, Kickidler successfully tackles several issues, including time tracking, productivity analysis, and data leak prevention.
This user activity and Internet usage monitor software is a real treat for managers. The platform’s functionalities include online broadcasting, video recording of screens, and video playback.
Clients also get access to remote control of computers and keystroke logs. Time tracking ensures you pay only for hours spent working. Productivity analysis and metrics give you details on slacking employees.
With Kickidler, you can even monitor any violations using the histogram and video playback. Plus, insider threat monitoring and data leak prevention ensure nobody puts your business at risk. Real-time reporting and insights are the last cornerstones of Kickidler. Get custom reports and automated reports to discover any unacceptable behavior.
Test the Kickidler employee tracking software with a free trial. By default, the free trial lasts seven days. Provide a phone number to get an extended trial period of two weeks. The brand also offers a freemium version. It supports monitoring up to six computers and comes with functionality restrictions.
Regarding Kickidler Premium, the price varies from $2.78 per user per month to $9.99, depending on the license duration. Your options include subscribing for a single month or up to three years. Alternatively, you can invest in a lifetime license that costs $170 per computer per month.
The broad scope of HubStaff functionalities is the main reason why this among the best computer monitoring software on our list. This platform offers essential features for tackling multiple areas of business operation rather than focusing on a single one. As a user activity solution, HubStaff works for companies of any size. It also has experience in working in numerous industries, including cleaning, software, landscaping, and accounting.
With HubStaff, you don’t get to monitor employees and boost their efficiency. You can, however, automate your payroll and handle online invoicing. Still, here we’re going to focus on the features that make the product one of the top employee monitoring software.
HubStaff lets you see what’s happening in real-time. Admins have the option to check working progress, capture activity levels, and export timesheets. App and URL tracking ensures your employees don’t visit high-risk websites or waste time on social networks. The capabilities list goes on with other useful tools like fleet tracking and team budgeting.
The system works on Windows, Linux, Mac, and Chromebook. Users can also download iOS and Android apps if needed. HubStaff supports over 30 integrations with platforms like Asana, PayPal, Trello, and Jira.
A product demo. A free trial. A 60-day money-back guarantee. The HubStaff web monitoring software offers them all. The company is confident in its platform and is not afraid to let you test it thoroughly before investing in it.
One-user businesses can request a Forever Free Plan with limited features. The other options are:
If you opt for annual billing, you will earn two months for free.
All plans feature activity levels, unlimited screenshots, and payments. Only the Premium and Enterprise Plans feature unlimited integrations, while the Basic package supports a single integration only.
Every day, over 25000 workers are overseen with the CleverControl employees monitoring software. This sturdy tool was designed to fit the operations of small and growing businesses with up to 500 workers. Companies in any industry will find the software a valuable asset. CleverControl setup takes no more than three minutes and requires no special IT knowledge from users.
Our biggest concern about this IT monitoring software is its lack of time tracking. CleverControl makes up for this with a long list of other useful functionalities. It enables remote monitoring via real-time live activity tracking of employees. It also covers internet use, including social media, websites, apps, and search engines.
Get full video and audio control over your office desktops with the platform’s recording capabilities. Keylogger, screenshots, snapshots, and webcam videos empower you to do so. Plus, you also get to monitor the usage of removable storage devices and printing too.
In this regard, CleverControl is a top PC monitoring software that doesn’t focus on payment calculations or attendance. It specializes in employee monitoring and offers tools for that particular cause.
Try CleverControl for free by requesting a 14-day trial for monitoring an unlimited number of computers.
If the product meets your needs, you can invest in a license lasting anywhere between three and 36 months. Depending on the subscription duration, the price per computer per month ranges from $3 to $8.88.
An excellent choice for remote teams and small businesses, Screenshot Monitor comes at a reasonable price but offers a limited range of features. This is remote monitoring software that covers the essentials only. It lets you automatically track worker activity and provides insights that help you detect repeating issues. Other than that, you can’t expect too much from this platform.
Do you prefer solutions that keep it simple? Do you wish to avoid steep learning curves and platforms that take forever to set up? If so, Screenshot Monitor is the best employee monitoring software for you. The system comes with automated time tracking. When activated, it monitors user activity as soon as the PC is turned on. Otherwise, users should start the tracker manually.
You also get to oversee task progress. Frequent screenshots will keep you informed on what your employees are doing. The system also supports offline tracking, so nothing will go unrecorded. All this valuable data is then presented in useful reports. Get the details you need within a few clicks.
That’s about it regarding features, meaning that those who need advanced enterprise monitoring tools should pick another option from this list.
Start a 14-day free trial of Screenshot Monitor to test all platform features.
Request a Free Plan if up to three users and three screenshots per hour would be enough for you. This package comes with time tracking and screenshot monitoring only. It stores screenshots for two weeks.
Screenshot Monitor Standard costs $6 per user per month. This plan of the activity monitor software takes up to six screenshots per hour and stores them for three months. Individual settings and activity level tracking are included here too.
The Professional Plan is $9 per user per month. With it, you get up to 30 screenshots within an hour, and these are stored for one year. In addition to all the previous features, the package also offers app and URL tracking.
With so many great products on the market, it can be overwhelming to decide which one to get. With our help, however, the process is simple. Follow the three steps in our expert buying guide to find the exact software that aligns with your needs and budget.
After all, investing in software isn’t about purchasing the most expensive or robust solution. What’s important here is the value for money you get. So, let us guide you right to the perfect tool for your business.
In all our employee monitoring software reviews, we classify the respective product, helping you weed out any unsuitable tools in terms of their target client base.
As our evaluation criteria suggest, there are four aspects to consider, namely industry focus, business size, deployment, and type. Ideally, the platform of your choice should cater to companies in your industry and offer solutions for firms of a similar size. If you prefer cloud solutions, immediately remove on-premise tools and vice versa.
Lastly, shortlist computer monitoring software that performs the primary function you need. For instance, if you want security surveillance, avoid products that specialize in productivity tracking.
You want your investment to come with a set of features that help you achieve your primary goal. You should therefore make a list of any capabilities you find necessary.
These may be general functions like user activity monitoring to real-time tracking. This is where you add specific features such as email monitoring too. If a mobile app a must, add that as well. A quick employee monitoring software comparison should then enable you to shortlist any suitable products. Don’t forget, during this step, you rate tools that survived step one.
Set your budget to pick the winner among the shortlisted software from the previous steps. Price and pricing policy both play a crucial role here.
First, you want a product whose price aligns with the amount of money you reserved for this investment. Second, the tool should have a fair exit policy and a billing model that suits your needs. For example, if you want to pay month-by-month, then annual contracts are out of the question.
Finally, we value employee monitoring software that offers a free trial, and you should too. There’s no better way to check if a platform works for you than to test it before subscribing.