Project management products hardly need any introduction, given their well-known benefits for teams, workflow, and most importantly — company budgets. Their popularity, however, has a downside, namely a ton of projects on the market, leaving you struggling with how to find the best project management software. No need to feel overwhelmed by all the choices though, just keep reading. What follows is a list of the top solutions on the market, along with our extensive evaluation methodology which helped us review the products. Don’t forget to also check our buying guide at the end that will take you right to your perfect project management match.
We did all the research to choose the best platforms so you don’t have to. We followed a strict evaluation methodology and ensured that all the software on our list is reliable and will provide results. If you want to know more about how we chose these brands, make sure to read our criteria for some extra knowledge before jumping to our detailed project management software reviews.
The purpose of any software is to make your life easier, not complicated further. We, therefore, made an effort to focus on products that are easy to use. The features, nor the price would matter if the product is too complex to learn and work with — it simply wouldn’t be worth the trouble.
A project team often features a variety of employees, and in some cases, external contractors and/or freelancers. The best project management system, therefore, offers a bundle of collaboration features that will help your team communicate better and, in turn, become more productive and finish all tasks and projects in time.
As your business grows, the demands for the software grow as well. Before choosing the appropriate project management solution for your company, make sure that it will be able to cater to your needs in the future. Take a look at all plans and try to predict the features you will need when your company starts to grow as well.
The whole point of investing in project management system software is getting help to plan and manage your projects more efficiently. The software has to be able to assist you as much as possible with assigning tasks, setting priorities and deadlines, sending notifications, and tracking the progress of all employees. Project planning was the most important criteria when we were choosing the software for our list.
There are several features that we believed should be a part of every project management app. They are there to make your job easier and help your entire team be much more efficient. Here are some of those features.
Having an intuitive UI is an absolute must in the world of project management. Different types of project management software offer various features based on the industry you work in, but without intuitive UI, they can become a nuisance instead of an asset.
Having the ability to customize your software will help you tailor it to your needs, in turn, boosting your company to reach its goals faster and with less effort. Combined with the best project management tools, you will be able to lead your team effortlessly.
Real-time communication is one of the most essential features for all teams, especially if some of them work remotely or are in the field. Being able to keep in touch with all team members can be the difference between success and failure.
All top project management software features comprehensive reporting tools and extensive analytics. Using this information, you will make better decisions in the future and grow your company faster because you will know what you need and how to get it.
We live in an automated world, and that reflects everything we do. The best project management software for your company will be able to achieve as many mundane tasks as possible instead of you, in turn allowing you to focus on more important things.
Regardless of the industry you work in, your data should be secure. One of the most critical criteria for choosing the top collaborative project management software was a high level of security, particularly in terms of encryption. We can guarantee that all the software on our list will keep your sensitive data hidden from prying eyes.
There is no better way to understand a company's reliability than reading user reviews. By doing this, you will know exactly how the vendor deals with both good and bad situations. You will also learn more about your peer's experience and use it to make a better decision for your company. We read hundreds of user reviews and made sure that the project management platforms we chose are coming from companies that care about its users.
We wanted to make sure that all vendors offer good value for money. We included both affordable and pricier solutions based on the features so that businesses of all sizes will be able to find their best fit. We also added several comprehensive free project management software solutions for startups or cost-conscious companies.
Basecamp caters to all teams that need help with working on their projects, assignments, and events. It offers a plethora of features and comes with a flat price of $99 per month. The software supports unlimited projects and users and no additional fees.
One of the reasons why Basecamp is the best project management system is its reliability. With 17 years of experience and constant improvements, the company has built a brand that can be trusted. Regardless of the complexity of the task or the size of the team, you will be protected. Knowing that all your data are safe and sound can be very soothing, and you can enjoy peace of mind.
This all-in-one task management software gives you access to features such as file storage, real-time chat, document editing, message boards, pings, search and bookmarking, and many more. Being able to use them all will help every team’s productivity.
The platform’s ability to make automatic check-in questions is one of the reasons why Basecamp is the first brand on our project management software list. It lets you ask questions about the team's progress at any time with automatic check-ins.
Basecamp’s Personal Plan is a free project management software for up to 20 users and three projects. It also offers 1GB storage space, which makes it great for personal projects, student assignments, freelance tasks, or family business.
The Business Plan, at $99/month, offers all Basecamp's features. This plan comes with unlimited projects, unlimited users, 500GB storage space, company HQ, team projects, unlimited clients, advanced client access, templates, and priority support.
Basecamp also offers a 30-day free trial.
Teamwork Projects is another brand that stands out in the endless sea of project management platforms. We know how crucial it is to find a way to simplify your everyday work life. You can quickly achieve that with Teamwork Projects. The software is excellent for communication, managing group objectives, and establishing business processes.
It’s the features that make Teamwork Projects top project management software. One of the reasons why many companies choose this vendor are milestones. They help define the team's goals by monitoring the progress and giving its users a clear view of the status. There is also a calendar view that highlights the most important milestones.
Another great feature it offers is the "everything" tab that shows you everything that your team is working on – starting from all open tasks and the time spent on them to all messages and comments. This feature, combined with the comprehensive overview of all projects in the main dashboard, leads to higher productivity and efficiency in all teams.
Last but not least is the integrated chat. We believe that all top project management applications should have their chat function so that all members can easily communicate with each other. Because the chat is integrated with the projects tab, you can effortlessly communicate with your teammates in real-time. Your tasks won't interfere, and you won't have to jump between windows or tabs.
Teamwork’s Free Plan is designed for up to five team members and two projects. It has a limited board view with subtasks and is a good option for startups.
The Pro Plan is priced at $9/user/month and requires at least five users. It offers everything that the Free Plan has plus some of the top project management tools in the industry. This version supports 300 projects, time tracking tools, billing and invoicing, dashboards, view workload capacity, 20 project templates, board view automation, Gantt chart, custom branding, unlimited free collaborators, Slack integration, and teams.
The Premium Plan, priced at $15/user/month, offers 600 projects, 50 project templates, manage workload capacity, workload planner, project portfolio view, change history timeline, burndown reporting, project time budget, custom fields, premium integrations, 2FA, and custom domain with SSL.
The Premium Plan of this project management system software has everything that the previous plans offer. It also unlocks unlimited projects, 100+ team members, SSO, priority support, customer success manager, enterprise-specific API, enterprise dashboard panels, enterprise-class security, HIPAA, and password policies. The Enterprise Plan is tailored and you should contact the vendor for pricing information.
If you are looking for the most effortless way to manage team projects, tasks, and processes while at the same time you want to stay efficient and productive, then Asana might be the best web based project management software for you. Best known as a comprehensive remote work tool, you will be able to run your team without any problems and make sure that everyone does what needs to be done.
Asana was explicitly built for task management. This top project management tool features boards that let you easily visualize your work and move through every project stage without breaking a sweat.
Asana also excels in team communication. All documents are neatly organized within the appropriate tasks, projects, and teams. Users can also comment or ask a question directly on the task, can ping their teammates, or start project discussions where everyone from the group can join in or stay up-to-date.
Another feature that could make Asana the best project management app for you is the workload tool. It allows all managers to see how tasks are assigned between the teammates and how they are progressing by looking at the score made by task count, points, hours spent, or custom value. They are also able to redistribute work with a drag-and-drop ability quickly.
Asana’s Basic Plan is free to use for up to 15 team members. It comes with basic task and team management and offers features such as assigning tasks, status updates and sharing tasks with other users.
The Premium Plan is priced at $10.99/user/month. This Plan unlocks advanced features such as task dependencies, timeline, custom templates, milestones, custom fields, advanced searching and reporting, and Google SSO. It also features project management tools such as admin controls, console, and priority support.
The Business Plan costs $24.99/user/month and comes with real-time project updates with Portfolios as well as full control of who can edit the custom fields with data control. Other available features are forms, proofing, lock custom fields, and workload.
The Enterprise Plan is tailored to your company. This Plan unlocks the ability to export data as well as backup data on a separate server. It also has user provisioning and de-provisioning, custom branding, and access to admin API and SAML.
As one of the best project management software for small teams, Zoho Projects continues to be a leading brand in the industry. The software can be beneficial for achieving goals within the deadlines and at the same time, staying within the lines of the budget. All this is possible with the help of a plethora of highly customizable and fully automated features.
Zoho Projects has many useful features that can help all teams be more productive. One of those project management tools is the seamless integration with the entire Zoho ecosystem, starting from apps for email, IT and management, to finance, CRM, and meetings. It also effortlessly integrates with most of the available Google apps.
Another useful feature is, without doubt, the ability to mark a job as a Critical Task. This ability can be a great way to remind your teammates when it's best to log in and finish the task. The software also allows you to clock in on multiple tasks at once, in turn, helping you to be more productive, especially when more deadlines are coming in.
Last but not least, the feature that makes Zoho Projects stand out as one of the leading project management solutions is reporting. The seamless integration with Zoho Reports enables access to more than 50 reports as well as a reporting dashboard that you can customize.
Up to three users can use the Free Plan with two projects. It comes with 10MB file storage, and several basic features such as a Gantt chart viewer, task management, document sharing, project feeds, and calendar and forums.
The Standard Plan, priced at $3/user/month, ups the free Plan with the ability to create up to five project templates, issue tracker module, task dependency, subtasks, custom status for tasks and projects, and integration with the vendor’s CRM software.
The Express Plan costs $4/user/month (for 12-50 users). It includes all the features from the previous plans, plus some of the best software project management tools available, such as the ability to create up to 10 project templates, recurring tasks, interactive Gantt charts, custom views, timesheet approval, ability to skip weekends and holidays, business hours customizations, and integration with Zoho Books and Zoho Invoice.
The Premium Plan, for $5/user/month (for 15 to 100 users), ups the offering with the ability to create up to 20 project templates, task rollup, task automation with Blueprint, project resource allocation, planned versus actual data, business roles and automation for issues, and four types of dependencies.
The Enterprise Plan of this top project management software is priced at $6/user/month (for 20-100 users), and features up to 30 project templates, custom fields for projects and tasks, custom roles and profiles, inter-project dependencies, global Gantt charts, global resource allocation, critical paths, baseline, custom user groups, SLAs for issue module, and personalized web domains.
The Enterprise Plan has an additional plan for 100+ users. For more pricing information, contact the vendor directly.
We continue our project management software comparison with LiquidPlanner, one of the most complex and comprehensive solutions out there. With a plethora of unique features and simple drag-and-drop abilities, your team will be able to finish all tasks effortlessly and on time. The software is recommended for larger companies and organizations because it can get pricey.
One of the most unique and exciting features that make LiquidPlanner the top project management tool for larger teams is predictive scheduling. Thanks to the predictive algorithm, the software can automatically estimate deadlines and resource availability. Other features, such as ranged estimates will help you understand when a task will be completed based on different factors. This allows the creation of best-case and worst-case scenarios as well.
The dashboards meanwhile let you create custom views for all needed data in a blink of an eye. There is also a neat overview of all selected projects. There might be a learning curve for navigating the software, but it will ultimately be worth it.
There are many known project management software companies, but what sets LiquidPlanner apart from the rest is the time tracking feature. The software lets you log worked hours both automatically and manually, reducing the labor of doing payroll and helping you get more accurate views of how much time is needed for each project.
LiquidPlanner’s Professional Plan is recommended for smaller businesses that need the ability to manage several projects at once. This top project management software is priced at $45/user/month (with five-user minimum and an annual contract). It comes with many useful features such as comments with tasks, time tracking, iOS, and Android apps, analytics, phone and email support, and API access. It seamlessly integrates with Google Drive, Dropbox, and Box and offers unlimited dashboards, 100GB document storage, 25 virtual members, 2,000 active tasks, 100 clients, 20 custom fields, and 10 external dashboards.
The Enterprise Plan includes resource workload reports, expenses, and single sign-on. It also comes with unlimited dashboards, 500GB document storage, 50 virtual members, unlimited active tasks, clients, 50 custom fields, and unlimited external dashboards. For pricing details, contact the vendor directly.
Todoist is one of the most popular project management apps for organizing tasks, setting schedules and deadlines, and boosting productivity. What sets this software apart from the rest is that it has apps and plugins for all devices, from desktops and laptops to mobile devices, browsers, and emails. Todoist also offers a comprehensive free version for cost-conscious companies.
The best thing about Todoist is that it offers many features, but they don't feel overwhelming. The simple interface helps with this. It's straightforward to set up the system, and you don't need additional training to understand how to use it. This is why Todoist is a longstanding name in all lists that include the best project management applications.
If you are looking for a project management platform that will give you a fantastic offline experience, look no further. Todoist is known for helping you work offline by moving projects, adding tasks, creating filters, as well as commenting on all your devices. The synchronization is seamless, making it even more comfortable than what you might have thought.
Lastly, the feature that instantly put Todoist on our list of project management software companies is Karma. It tracks your task management and provides daily and weekly progress statistics, visually displayed in beautiful and colorful ways.
Todoist has a free plan limited for up to 5 people per project and up to 80 projects. It features recurring due dates, task priorities, and integrations.
The Premium Plan is designed for pros and features reminders, comments, and file uploads, labels, filters, productivity trends, premium themes, automatic backups, adding tasks via email, calendar sync, project templates, activity log, and priority support. It's priced at $3/user/month.
The Business Plan is designed for teams. At $5/user/month, it adds shared team inbox, admin and member roles, and team billing to the mix.
Samepage is easily one of the best project management software for small teams because it offers a comprehensive free version as well as affordable paid plans. It can also be an excellent solution for large cost-conscious teams with the bundle of useful features in the higher tiers that boost productivity. The software is best known in the educational and non-profit organizations, marketing, and real estate industries.
Samepage can offer some of the best project management tools in the industry, but what makes it unique is the Page features. As a user, you can make a Page for absolutely everything, and it can contain different modules of information. There are three available templates (Meeting Agenda, Project Planning, and File Sharing) to help you understand how to use a Page.
Samepage excels in the collaboration area as well. It's simple project management software that gives you the ability to share projects both inside and outside of your company. You can also manage permissions to ensure that everyone sees what they need to see. There is an option to create public pages that will be visible with everyone and easily shareable through your social networks.
Another feature that proves Samepage has some of the best software project management tools in the market is insights. You have access to detailed data that help you understand how every single team member is progressing.
The vendor’s Free Plan is perfect for personal use or small teams, and it comes with unlimited users, members, guests, folders, pages, and chat and searches history. It has 2GB storage and many communication and collaboration features, including group texting, voice and video calling, screen sharing, file sharing and synchronization, page tags, diagrams, spreadsheets, surveys, HTML, and many more.
The Standard Plan makes top project management applications available to companies for $7.50/user/month. It includes everything that the free version offers, plus some advanced features such as folder access rights, auto-join, track changes, 1TB storage, and live support.
The Pro Plan is recommended for larger organizations that require advanced administrative features. This Plan further features admin-controlled membership, extended admin capabilities, 1TB storage per member, user manager role, page locking, page history, file version history, advanced Zapier integration, and phone support. It's priced at $9/user/month.
Monday.com hardly needs any introduction, being one of the most popular online collaboration apps in the world. It's also one of the top project management applications that offer automation.
Monday.com is one of the most known project management applications for collaboration. Many features make this software a real goldmine for teams of all sizes. One of those features is the centralized management with boards. The colorful and neatly organized board allows you to see what everyone is doing at any given moment.
Monday.com is also known for its project templates. They are divided into three categories – daily task management, video production, and departmental planning. When you finally pick a workflow design, you can easily tailor it to your needs. Assigning various tasks to different members of your team, it's even more accessible than ever.
Last but not least is the automation feature that makes Monday.com so unique in our project management software list. The software offers a list of available automations that you can enable or disable. You can customize each one to be better suited to your needs. Using the automations will save a lot of time for both you and your team, and help you focus on more critical tasks.
Monday.com’s packages start with the Basic Plan ($39/month billed annually). It includes unlimited free viewers, over 20 column types, Kanban view, embedded forms, iOS, and Android apps, 1 dashboard, basic activity log, two-factor authentication, 24/7 support, and 5GB storage.
The Standard Plan ($49/month billed annually) includes all the features from the Basic Plan, in addition to timeline, calendar, and map view, five integrations, 15 automations, five dashboards, unlimited activity log, sharing boards with guests, forms customization, advanced search, creating templates, email integration, external integrations, API, and 50 GB storage.
The Pro Plan costs $79/month (billed annually). It ups the ante with project management applications such as formula column, time tracking, chart view, 20 integrations, 60 automations, 20 dashboards, custom tags, unlimited guests, private boards, google authentication, and unlimited storage.
The Enterprise Plan includes all the features from the previous plans, in addition to higher API rate limit, VIP support, one-on-one training, 50 integrations, 150 automations, unlimited dashboards, session management, audit log, 99.9% uptime SLA, advanced account permissions, single sign-on, 24/7 priority support with less than 30 minutes response time. The pricing is custom.
Our project management software reviews continue with Wrike. What makes Wrike stand out from the rest is the different plans available based on the industry you work in. It also offers some unique features that are not easy to find but can be quite useful. The best part about this software is the flexibility it provides for collaboration, maximizing the productivity of all teams.
Wrike is one of the best project management tools on the market thanks to its detail-oriented approach. It gives you the ability to break projects into both bigger and smaller tasks. Furthermore, you can break subtasks to even smaller specific activities. Each of these activities can be marked complete or complete, which gives you the perfect idea of how much more time is needed to reach the goal.
The software also offers a table view that gives insight into the effort and time spent on all tasks by all user members. You can use this data to understand how to assign tasks better in the future and make accurate predictions about the next cycle of work. Wrike supports the creation of folders for all projects to help you group similar ones in place for better availability.
Workflow automation is, without a doubt, what makes Wrike the top project management software for businesses of all sizes. It allows you to predict certain phases of all your projects and manage them with the appropriate tasks. As soon as one step has been completed, the software will automatically assign the next one to the team member that is supposed to continue working on it.
Wrike offers eight different plans – Free, Professional, Business, Marketers, Marketers Performance, Professional Services, Professional Services Performance, and Enterprise.
The Free Plan is available for up to five users, and it's recommended for small teams and simple tasks. The features it includes are board view, task management, file sharing, real-time activity stream, spreadsheet view, basic integrations, desktop and mobile project management apps, cloud storage integrations, and 2 GB storage.
The Professional Plan is priced at $9.80/user/month, and it's available for five, 10, or 15 users. It's recommended for full project planning and collaboration. The features that come with this Plan are task and subtask management, Gantt chart, advanced integrations, shareable dashboard, collaborators, 5+GB storage, 15+GB video uploads per month.
The Business Plan costs $24.80/user/month and makes some of the best project management apps available to 5-200 users. It's recommended for robust work management with customization and executive reporting. Its extra features include custom fields and workflows, shared real-time reports with scheduled notifications, report templates, graphical analytics, calendars, request forms, time tracking, 50+ GB storage, 15+ GB video uploads per month, branded workspace and many more.
The Marketers Plan is available for an unlimited number of users (with a five-user minimum). It has a custom pricing and is recommended for unifying marketing and creative departments. The stands out with its Wrike Proof, Wrike Publish, Wrike Extension for Adobe Creative Cloud, and tailored templates and workspace.
The Marketers Performance plan is also available for an unlimited number of users (with a five-user minimum) and unlocks additional project management tools such as advanced reporting and data visualization, Marketo and Salesforce integrations, pre-built dashboards, and other integrations with 400+ apps. This Plan also has custom-tailored pricing.
The Professional Services Plan is available for an unlimited number of users (with a five-user minimum), and it's recommended for optimizing projects. All the features from the Professional and Business plans are included, with addition to Wrike Resource, Wrike Extension for Adobe Creative Cloud, Tailored templates and workspace, and 50 GB storage.
The Professional Services Performance is an extension of the previous plan with project management solutions such as pre-built dashboards, advanced reporting and data visualization, Salesforce integration, NetSuite and QuickBook integrations, and additional integrations with 400+ apps. It's recommended for teams that require analytics and automation.
The Enterprise Plan is a comprehensive solution with advanced control and security and custom pricing. It comes with all the features from the Professional and Business plans with the addition of active directory integration, SAML 2.0 single sign-on, 2FA, password policies, IT controlled admin permissions, user audit reports, network access, and compliance policies, business intelligence integrations, advances user access controls, 100+GB storage, 15+GB video uploads per month.
We are coming to the end of our project management software comparison with Trello, a powerful application that utilizes Kanban boards, cards, and lists. This solution was built to help teams of all sizes manage multiple projects simultaneously with the help of visual ticklers. It's highly transparent, and it includes many useful features for tracking the entire work progress.
The best feature of Trello is its beautiful interface. All top project management software has something special that makes it stand apart from the rest, and Trello does that by making everyone's workspace aesthetically pleasing. From customizing backgrounds to adding stickers to cards, you can make your every workday artistic and colorful.
Another great thing about Trello is its flexibility. You have the freedom to get creative and use it the way it feels best for you and your company. This feature can be a great asset, especially if you want to use alternative approaches in managing work and workflows. It may take some time and experimenting to understand what works best, but it will all be worth it in the end.
Trello can also make your entire life more comfortable with automation. Many project management applications are filled with collaboration features, but without automation finishing the projects may take longer than needed. Trello eliminates all types of repetitive actions, giving you more time to work on what matters.
Trello offers three plans – Free, Business Class, and Enterprise.
The Free Plan comes with unlimited personal boards, unlimited cards, unlimited lists, 10MB per file attachment, 10 team boards, 1 power-up per board, simple automation, commands limited to 1 card button, 1 board button, and 1 rule, 50 command runs per month, and 2FA.
The Business Class Plan, priced at $9.99/user/month, ups the project management apps from the Free Plan with 200MB per file attachment, advanced checklists, priority support, observers, custom background and stickers, unlimited team boards, board collections, team board templates, unlimited power-ups, custom fields, list limits, calendar and map view, voting, 100+ app integrations, team automation, advanced admin permissions, and many more.
The Enterprise Plan costs $20.83/user/month (up to 100 users, after which the price drops depending on the number of users). It includes all features from the previous two plans and adds advanced automation, power-up administration, attachment restrictions, organization-wide permissions, organization visible boards, public management, and many more.
If you have reached this point, you are well on your way to finding the project management software for your business. We are confident that you already have several frontrunners, so we wanted to stay with you until the end and help you choose the perfect fit. Follow the next steps, and before you know it, you will have your brand new project management software application.
Narrow down the list by eliminating all software solutions that are not a good fit based on your company's size. This will help you save money on features you don’t really need right now.
Make a list of crucial features for your business. Then, take the shortlist after step one and eliminate all the products without those features. This should leave you with two or three of the best project management tools from our list.
Defining a budget is no easy task, but it can be done. As we already mentioned in the previous steps, make sure to focus on what you can afford. Compare the products after step 2 with your spending range. Make sure to check the annual plans as some of them offer discounts.
Most of the platforms on our list have a free version. That way, you can familiarize yourself with the software and see if that's what you need. You can use it as long as you want and easily upgrade to a paid plan with more features if you decide that's indeed the best project management software for you.