Boost your customer retention, get paid faster, and lower your costs with recurring billing software. Such systems streamline your billing process and save you tons of manual work. They are suitable for businesses in various industries and of any size. Whatever service or product you offer, this type of software can help you put your billing on autopilot. If you want to learn more about these platforms, read further. Explore the best solutions for recurring payment processing, along with our strict ranking criteria and a valuable buying guide.
Before any product ends up on our list, it must go through a strict evaluation process. Scroll down to learn all about our ranking criteria of platforms that offer automated recurring billing.
While not a ranking criterion, classification helps us categorize the best recurring billing software instead. What we look at includes business size, industry focus, and deployment type.
Business size is closely related to the number of consumers you serve every month. Chances are, the larger the company, the more clients it has. That results in a massive workload, which demands a robust platform to automate subscriptions. In contrast, small and medium businesses can go for simple and cheaper options.
Do you need industry-specific features? Are you offering complicated plans for unique markets? This is where industry focus comes in. Anyone running a business that requires particular functionalities should stick to SaaS billing software that offers them. This is often the case with companies in healthcare or non-profit organizations.
As for the deployment type, we have cloud and on-premise solutions. Cloud-hosted software is cheaper, scalable, and flexible. It’s not stored on your servers and is simple to use. It’s excellent for SMBs with a stable internet connection. On-premise deployment means the software is on your servers. It usually takes longer to implement it and costs more. That said, this subscription billing system is more stable and has more capabilities.
This software can also be classified by type, with billing based on usage, users, and tiers.
This type of software is much more than just streamlining the billing process. It comes with several critical functionalities that help users improve their day-to-day operations. Read on to learn about the crucial capabilities that result in a better ranking for the products on our list.
Our team of experts highly values automation. The option to streamline entire billing processes is crucial for all subscription billing systems. Set rules and have everything on autopilot. Minimize human errors alongside the need for developers. Every month or year, any way you prefer it, the software should be able to handle subscriptions, send reminders, and generate reports.
Not all payments are smooth. Transactions can fail due to multiple reasons, including incorrect data or insufficient funds. Rather than managing all this by yourself, let your system tackle it via dunning management.
This capability automatically reacts in such a scenario. Depending on how you set it up, it will start a recovery process immediately. Dunning management in recurring billing solutions ensures lower churn rates and eliminates a lot of manual tasks.
All this is achieved via automated payment retries, proactive approach, and retry rules. The system will also provide you with insights to help you analyze common issues.
Online payments such as credit cards and e-wallets are huge these days. Still, many businesses continue to accept offline payments as well. These include checks, cash, postal orders, and bank transfers. That’s why we value subscription billing software that enables users to track such payments. If you support online transfers only, this may not be important to you. For other businesses, however, it makes a huge difference.
With recurring billing covering your entire subscription management, we also focus on subscription metrics, branding, and multiple subscriptions.
The best subscription billing software will enable you to send consolidated invoices to users of multiple services. Adjust their credits, give them discounts, or send coupons. Subscription management also supports trial periods. Allow interested visitors to give your product a try before committing to one of your plans.
Have the freedom to structure processes and consumers based on locations, departments, plans, or any other aspect. In terms of automated billing, this saves time and prevents revenue leaks. Consolidate all your invoices to avoid confusion and delays. With this simple online subscription billing software functionality, you can calculate Customer Lifetime Value. This leads to the early detection of your most valuable clients.
Make sure your clients recognize your brand by having a custom domain for hosted pages. The system must be flexible and customizable for you to make the most out of it. Any URL should feature your brand name rather than the platform’s name. This helps towards brand building and makes consumers more comfortable with your billing process.
Customization, in general, is valued in an online recurring billing system. It enables you to send beautiful invoices featuring your logo. You also get to include any essential terms and conditions as well as personalize the self-service portal.
Any software that comes with a customer self-service portal gets a better ranking. Being able to view and edit details about subscriptions gives clients freedom and control. Keep track of payments, view statements, and update billing data are some useful features here. So, in our recurring billing software reviews, we make sure to reward products with a self-service portal.
Anyone who serves international consumers will find multi-currency and multi-language support critical. Being able to receive payments in USD, CAD and EUR makes your operations smoother and more efficient. The same goes for the natural generation of invoices in various languages. This way, all your clients will feel special, while the chances of misunderstandings will be minimized.
Chances are that managers who want to invest in this product already use other types of software. Ideally, you will invest in billing software that supports subscription payment processing. If not, you want a system that will integrate with the rest of your platforms.
Smooth and easy integrations are therefore crucial, and we value products that operate smoothly alongside other software. Popular integrations for subscription billing platforms include payment gateways like PayPal and Stripe. Accounting systems such as QuickBooks, Xero, FreshBooks are welcomed too.
Easy setup. No training needed. Accessible via a wide range of devices. All these characteristics make for a top-quality platform of any type, subscription billing service included. An intuitive UI makes for smooth user experience, meaning that anyone who uses the platform will enjoy it rather than avoid it. No specific training or certification required from users further helps in that regard.
Regarding accessibility, we value mobile-ready options. Platforms that come with native iOS and Android apps enable users to accept recurring payments on mobile devices, making them an excellent choice for business owners who are often on the go.
We go a step further than focusing on price only and instead target solutions with high value for the investment.
While we tend to favor products that align with the average market price, we might also include free or pricey recurring billing solutions, provided they are good value for money. So, in this list, we focus on reasonably priced platforms whose feature list justifies their cost.
We never fail to reward brands that provide free trials and product demos. If they throw in a money-back guarantee too, that earns them extra points.
SMBs and enterprises can use this solution to put recurring payment processing and subscription management on autopilot. Clients from various backgrounds report a 35 boost in billing operations after implementing Chargebee. Rather than being a simple recurring billing SaaS, this platform tackles multiple areas at once with its robust functionalities.
Subscription management, billing and invoicing, recurring payments, accounting, taxes, and reporting are the cornerstones of Chargebee.
As a recurring billing system, the platform overperforms with multiple features. With calendar billing, you get to set billing cycles. The platform further supports offline invoicing and provides dunning management on both online and offline transactions. An admin console empowers you to manage subscriptions, while consumers get access to their own self-service portal.
Handle coupons, discounts, and gifts from the same dashboard. Create different pricing models and set account hierarchy for a better overview of your customers. Consolidated invoicing is also on the menu, along with payment pages and multiple payment methods.
In addition to these powerful subscription billing platform capabilities, Chargebee excels in reporting as well. Get SaaS metrics, account summaries, and tax reports. Stay compliant, manage fraud, and internationalize your product.
SMBs can request a product demo to test Chargebee. Enterprises have the option to get a test account to experience the full potential of the platform.
Do you run a startup that hasn’t made its first $50000 in revenue? If so, you get to use this platform for free until that happens. After that, your account will automatically be charged $99/month for revenue of up to $25000 with a 0.5% overage fee. This initially free plan includes a limited number of recurring billing software features.
With pricing based on revenue, rather than users, Chargebee has fixed rates. Its Rise Plan costs $299/month + 0.6% overage and includes revenue of up to $50000. Growing companies with revenue of up to $75,000 should go for the Scale plan. It costs $599/month + 0.09% of overage revenue.
Enterprise pricing is provided upon request.
Zoho Subscriptions is the best recurring payment system for growing businesses. The platform, however, also caters to SaaS businesses, enterprises, and startups. This is a single solution that tackles online subscription billing, recurring payments, and subscription automation. Highly customizable and rich in features, the software tends to the needs of companies in any industry.
Get the freedom to auto-bill your customers by setting up billing cycles. Allow Zoho Subscriptions to automate the entire process on your terms. The platform works both as an annual and monthly recurring billing software, depending on your preference.
Its branding and customization capabilities enable you to send personalized invoices. Add your logo, terms & conditions, and/or background images. Forget about proration as the system does this automatically. Its several editions (Global, US, UK, Canada, India, Australia, UAE, Saudi Arabia) meanwhile ensure that you are always compliant.
Zoho Subscriptions comes with several other valuable features, including hosted payment pages, offline payments, dunning management, and subscription metrics. All these make for an excellent small business recurring billing software.
The platform integrates with over 35 applications, including the full range of Zoho products, Zapier, PayPal, and Stripe.
Sign up for a free test account of Zoho Subscriptions. You won’t need to add credit card details for this. Just register and explore everything the platform has to offer in terms of recurring SaaS billing. Upgrade to a live account whenever you feel confident that you know how the system works.
There are three plans to choose from. The pricing below applies to the annual billing of the recurring billing software. Monthly billing is a bit more expensive.
Large enterprises and nonprofits should contact the vendor for a quote. They may qualify for a discounted and custom solution.
Pabbly is arguably among the best subscription billing software on the market, suitable for growing businesses and large companies alike. Pabbly is rich in functionalities and effortlessly handles any subscription-related operations. It also gives users both flexibility and freedom in terms of customization and product pricing.
Pabbly’s feature range, specialized in handling subscription billing, is among the most extensive on the market. The platform supports payment via multiple gateways such as PayPal, Stripe, and RazorPay. It further allows multi-currency and multi-language transactions, enabling you to reach customers across the globe.
In terms of subscription billing services, the platform offers recurring and one-time payments. For recurring billing, you can set different cycles and various pricing models. You also get access to coupons, discounts, and trial management. So, within a few clicks, you can run promotions or enable clients to test your services.
Dunning management, client portal access, and automation also deserve a mention. With the Pabbly platform, you also get to send automatic email notifications and generate useful insights. The affiliate management functionality of this SaaS billing software deserves a special mention, with none of the platform’s competitors offering this feature, which is crucial if your business model depends on referrals.
In terms of integrations, Pabbly offers API and webhooks that enable smooth integration with other apps.
While Pabbly doesn’t offer a free trial, but there is a 100% no-risk money-back guarantee. Basically, you get to use the platform for a week and then return it if you don’t like it.
There are three Pabbly premium plans you can invest in. Below, you can find the discounted pricing applicable for annual subscriptions.
Invoicera is another solution that works for all businesses, regardless of their client base or industry. Let Invoicera streamline your subscription management and triple your customer retention rates. The platform offers robust subscription billing solutions, neatly packed in a user-friendly dashboard.
Receive payment from all around the world through more than 30 gateways in multiple currencies. Put your subscription billing on autopilot by setting billing types, frequency, and expiration dates. The platform enables full client and vendor management, and reminds customers for future payments.
Invoicera is a recurring subscription billing software that comes with robust reporting capabilities. Get real-time updates on late and collected payments, expenses, and taxes. Always stay informed on every aspect of your subscription operations. Tackle any repeating issues to enhance your client experience and boost customer satisfaction.
Claim a 15-day free trial to test Invoicera. You can cancel at any time, and no credit card is needed for a trial account. Alternatively, request a product demo and see Invoicera in action. Startups with up to three clients can use Invoicera Starter for free.
Those who need an advanced subscription billing service can choose from three premium plans. Find their pricing for annual billing with 20% off below.
All plans, including the Starter Pack, come with all of Invoicera’s core features, meaning that you always get the full range of functionalities from this terrific platform.
Startups, growing businesses, and enterprises can all benefit from the Chargify recurring billing shopping cart software. Scalable and intuitive, the platform was designed to meet the needs across various business models, including B2C, B2B, and cross-sell. Chargify comes equipped with a string of functionalities and easily automates the entire process.
In terms of features and capabilities, Chargify is an impressive tool with its long list of both essential and advanced functionalities. You can enable users with a self-service billing portal and pamper them with discounts and coupons. Use Chargify as an annual or monthly subscription billing software by setting multi-period billing and billing cycles.
The platform lets you receive multi-currency payments and manages taxes for you. It provides full subscription management, along with dunning, product catalogs, and trials. Revenue recognition and recovery are two other critical features here that lead to better performance. Chargify handles cancellations as well, and will neatly store and analyze all valuable data, and generate useful reports.
Request a product demo to see how Chargify works. Test various recurring billing software capabilities to find the ones you need. Then, pick one of the premium plans listed below. The pricing applies to annual subscriptions of Chargify.
Scaling and Success come with a $299 setup fee. All plans include essential online recurring billing software tools such as a self-service portal, lifecycle emails, and automated dunning.
Fusebill sends over 1000 invoices every day for its wide range of customers. This scalable platform can handle the needs of both growing businesses with less than $1 million in annual revenue, and enterprises that make more than $10 million a year. Flexibility makes the Fusebill recurring billing software an excellent option for businesses in any industry and any market.
Fusebill is an exemplary solution that offers a plethora of useful functionalities and automates various processes. Below, we will list specific subscription billing services for each section the platform deals with.
You can set up a test account to try the auto-billing software for free. No credit card is needed for this.
Then, there are three packages to choose from. The Startup Plan costs $295 per month and works for businesses with annual revenue of under $1 million. Companies with annual revenue of between $1 million and $10 million can get the Rapid-Growth Plan for $895 a month. Finally, large companies have the Enterprise Plan, whose pricing is provided upon request.
All Fusebill packages come with the full feature set and unlimited users. There are some minor differences in terms of supported integrations.
SAP Subscription Billing is the best recurring payment system for SMBs that want a specialized solution. Focused on providing a flexible platform, SAP has developed software whose long list of features works for any industry. When combined with SAP’s other products like HR and CRM, this can become the only platform you’ll ever need.
Equipped with classic subscription billing system functionalities, SAP covers all the essentials. It gives users freedom over their pricing models, cycles, and discounts. You get to set up one-time charges alongside usage-based fees or create product bundles. Woo your clients with personalized offers that suit their specific needs and set standard pricing plans.
Automation is another strong suit of SAP. Your streamlined processes will handle the entire order-to-cash cycle without any human intervention. At the same time, the platform lets you oversee all operations and provides useful insights. With the software’s analytical capabilities, you can detect weaknesses, recurring issues, and market trends.
The SAP Subscription Billing software provides a product demo to anyone interested in the platform. Pricing, which is given upon request, a subscription-based model and depends on the client’s revenue.
Would you like to tackle accounting, invoices, and receipts with a single solution? Wave is a completely free platform that features all the essentials. Over 500000 small businesses trust this system with their critical operations.
Accounting, invoicing, and receipts are the areas Wave handles with elegance. It allows business owners to track income and expenses, create and send invoices, and scan receipts. Compared to other subscription billing systems, however, Wave could use more functionalities.
Users can structure credit card payments and set them on autopilot by turning automated billing on. Wave will also send email receipts to customers. The system is customizable, letting you build your brand. Add your logo and branding on invoices to ensure brand recognition.
Wave also features drag-and-drop editing, time zone control, and custom messages, and offers recurring billing schedules and payment status filtering.
While these functionalities are perfect for startups and small businesses, growing companies and enterprises might need more robust solutions.
Wave is free to use, with no set-up fees or hidden charges.
The company instead charges a 2.9% + 30¢ processing fee on credit card payments, while bank payments come with a 1% processing fee.
Manage your recurring billing software online with the NetSuite ERP platform. NetSuite’s recurring revenue management is part of the brand’s ERP software. It helps businesses of any size to automate subscriptions, drive renewals, and manage billing.
Regarding features, NetSuite ERP both impresses and needs improvement. Unlike exclusive subscription billing platforms, this system tackles multiple processes such as financial, order, and warehouse management. As a result, while the billing aspect of the product covers the essentials, it could use a few more options.
What can NetSuite ERP do for you regarding subscription billing? It elegantly automates the whole process. It supports both recurring and one-time payments via a range of different methods. Advance billing is an option too, alongside in-arrears billing. NetSuite ERP handles partial-month proration and comes with a self-service portal.
If you need subscription billing software that supports multiple currencies, NetSuite ERP has got you covered. The system also includes customer renewal management equipped with detailed drilldowns and centralized data. Built-in revenue recognition, quote and price management, and billing process updates further simplify your operations.
Interested users must contact the vendor both for requesting a demo tour or pricing. With NetSuite offering tailored solutions, you need to fill out a form stating business size, industry focus, and workload before receiving a quote.
With exceptional customer reviews, Sage Intacct is another top-notch monthly recurring billing software option for businesses of all sizes. This solution is successfully implemented in various industries, including hospitality, nonprofits, and healthcare. Sage Intacct comes with a myriad of functionalities, mobile apps, and user-friendly UI.
When you invest in Sage Intacct, you get top-class online subscription billing software. The platform is much more than that, however, as it also tackles core financials, budgeting, HR, and insights.
In terms of recurring payment processing capabilities, Sage Intacct is robust and extensive. Flexible pricing models enable users to set fixed, usage, and tiered pricing. You also get to handle discounts, flat fees, and overages. Consolidated billing meanwhile helps to project all charges into a single invoice.
With Sage Intacct, you can set various billing cycles and approaches. Monthly or annual billing, one-time or in arrears billing, and in advance billing. All these are on the menu. As one of the best recurring billing software on the market, Sage Intacct also boasts automation capabilities. It will streamline your workflows, including billing, renewals, and quote-to-cash processes.
Other significant functionalities we want to mention here include multi-currency support, revenue recognition, dunning, compliance, and tax calculation.
Sage Intacct provides pricing within 24 hours from receiving a request. So, make sure to contact the vendor and get a custom offer that suits your business needs. Would you like to see the platform in full action? If so, you can watch a product demo offered at the supplier’s website.
Deciding what product to buy goes beyond choosing the cheapest or the top-rated platform. Instead, you need to find a system suitable for your budget and operations. Follow these simple steps that will lead you right to the perfect solution for you.
First, you need to ensure the product caters to businesses similar to yours. By doing this, you ensure the subscription billing software can meet any specific needs you may have. You also ensure that it is powerful enough to handle a similar workload and implement solutions within your industry.
Basically, during this step, you use our classification guidelines. With these, you shortlist software targeting businesses of your size, in the same industry, and of preferred deployment.
It’s time to shorten the list of products further by defining your needs. List all the auto-billing software features you find essential. Here, you can use the critical functionalities listed in our ranking criteria. For example, add customization, coupon management, and compliance if these are your top priority. No need to limit yourself here, just add any capability that will benefit your business.
Then, compare the remaining platforms against your list. Any software that meets your own evaluation criteria remains an option for the final step. For this purpose, you can use our expert subscription billing software reviews.
The last step of this buying guide focuses on your budget. While there are plenty of options on the market, some of them are simply too expensive. Before you waste time focusing on platforms outside your price range, make sure to define a budget.
So, decide how much you can invest and what purchase-related characteristics you seek. Here, note if the recurring billing software comes with a free trial or product demo. Both enable you to test the platform before subscribing, giving you the freedom to change your mind.
Finally, any system from your shortlist that falls within your pricing criteria is the best product to invest in.