Screen sharing software helps businesses provide technical support, host productive meetings, and give online lessons and demos. As we’re embracing the gig economy, such platforms are turning into an indispensable collaboration tool for remote work. Using our in-depth evaluation process, we’ve looked at the essential features found in screen sharing products, and ranked the ones that stand out from the competition — both feature and pricing-wise. So, scroll down to learn more about the top options in the screen sharing market.
We’ve made it our priority to guide through different types, deployment options, and features of screen sharing platforms so that you can find what you need, and, ultimately, make an informed purchasing decision.
The first step of our ranking methodology is to classify the software based on several criteria, which help us make accurate software comparisons.
With every piece of software comes a different industry focus and target audience. That said, screen sharing products are an exception to this rule. If you’re looking for software that will enhance your online communication and collaboration, you’ll benefit from screen share programs — regardless of the vertical your business operates in.
Regarding business size, the software offers flexible plans to meet the needs of startups and enterprises alike. It’s also suitable for personal use.
There are three types of software that allow users to share their screens. These include:
Stand-alone screen sharing applications offer the broadest range of features. By contrast, video conferencing solutions and remote access software include screen sharing as a secondary function, typically providing a less extensive feature list.
The second part of our evaluation process relates to exploring the essential features of the software.
The first thing we test is how user-friendly the software is, starting with the installation process — if any. We look for screen sharing tools that either require a simple installation or no installation at all.
Ideally, these products should also have a clean interface allowing users to easily explore the ins and outs of the product.
A screen sharing solution should be immune to compatibility issues. It should also support a variety of devices and operating systems.
These tools allow users to select what part of the screen they want to share with others. Whether you want others to see the entire screen or just a single app, the software should support your preferences.
A screen share software enables seamless collaboration by allowing users to take over another user’s mouse and keyboard. This is one of the core features of remote desktop software. Still, many companies have incorporated remote control capabilities into screen sharing programs to extend their functionality.
A screen sharing solution can be used as an online meeting and webinar software, allowing users to create video material and make it easily accessible to participants so that they can watch it when convenient.
Using desktop sharing software to record helps create training materials, enhance team collaboration, and provide better customer support. Taking into account the software’s versatility of use, we look for solutions that will allow you to record your screen.
The software should support audio and video conferencing tools to make online collaboration interactive. It also allows users to share content with a wider audience.
The software should enable users to switch roles between presenters and attendants easily.
The best screen sharing software includes annotation tools. This feature empowers users to draw on a shared screen, and highlight specific screen areas, as well as save annotated screenshots.
We also look for software that allows its users to share their screen while they’re on-the-go. Over 61% of the world’s population has access to mobile internet, which only underlines the importance of mobile-friendly software.
Integrations-wise, screen sharing apps should integrate with CRM platforms, email, file storage, and calendar services. To extend their software’s functionality, many companies offer third-party integrations through Zapier.
Sharing a screen involves sending and receiving files, as well as recordings of sessions. For this reason, the software of your choice should support the industry-standard 128-bit SSL encryption. Some vendors offer 256-bit encryption, which scores a few extra points with us.
A product’s customer support is another factor we consider during the ranking process. We appreciate screen sharing software that offers round-the-clock support, as well as friendly and knowledgeable support representatives.
We compare prices of different screen sharing solutions, without giving priority to the cheapest, or the most expensive ones. We instead look for products with a balanced price-to-quality ratio.
We also compare the software against industry standard pricing. Any product that is way below or above is not included in our rankings.
Lastly, the products’ ranking is slightly influenced by a free trial and money-back guarantee. Solutions that offer any or both of these perks get a small boost.
Mikogo’s software brings a perfect combination of a user-friendly interface and robust screen-sharing capabilities. So far, the product has met the screen-sharing requirements of over 3,000 customers. It has also enabled more than 3.3 million online meetings.
In terms of industries, the vendor has demonstrated the product’s efficiency across different verticals, including accounting, education, web design, etc. The company also works with businesses of various sizes, offering competitively priced plans for individuals and enterprises alike.
Joining a session is quite simple with Mikogo. The participants aren’t required to download or install a program to join a meeting. Instead, they can access it from their web browser. Additionally, they can do so via desktop computers and mobile devices. Organizers, however, should download the Mikogo client to hold meetings.
Based on user reviews, one of the main strengths of the Mikogo screen sharing software is its ease of use. That, however, doesn’t come at the expense of the features.
The platform allows users to select what they want to share. They can choose to show their whole screen, or tick off the apps they don’t want to be visible to others. The product also allows users to display up to four screens simultaneously through the split-screen feature.
Organizers can schedule and record sessions. Mikogo also supports the option to swap presenters. Handing over control over your mouse and keyboard to a session participant is possible as well.
The screen share software supports interactive sessions via drawing tools, live chat functionality, and emoticons that both the presenter and participants can use.
Other features of the software include phone and VoIP conferencing, the option to add your company’s logo to the Mikogo software, join sessions using the vendor’s native apps for iOS and Android, and adjust speed and color settings to ensure optimal screen-sharing experience.
Mikogo offers a free plan, which includes 1-on-1 screen-sharing sessions, remote control, chat, and file transfers.
Accessing the premium features of the screen share software requires a paid package. The options available are the Standard, Professional, and Team plans. With the first two packages, users get a single license, while the Team plan comes with five.
Additionally, with the Standard plan, the number of participants per session stands at one, while the Professional and Team packages support up to 25 participants.
Zoom is well known for being a robust screen sharing solution. The product is packed with video and web conferencing features, in addition to a wide range of collaboration tools. As one of the best screen sharing software, Zoom has a plan for businesses of all sizes, including a free version for individual use.
Zoom is a screen sharing platform that helps companies hold online meetings and collaborate effortlessly. This screen sharing software with audio and video capabilities is compatible with Windows, macOS, Android, and iOS. It also functions on desktop computers, laptops, and mobile devices.
Targeted sharing is another one of the platform’s features. Session hosts can select an individual app or their entire screen and share it with participants. Host controls support the option to mute other users, remove them from a meeting, or hand over the host role to them. Keyboard and mouse control is supported too.
Zoom also offers a wide range of annotation tools that are available to both session hosts and participants.To enjoy high quality screen sharing sessions, users should have both a strong internet connection and computer build.
The platform is mobile-friendly, providing users with native apps for iOS and Android devices. Zoom further offers plenty of third-party tools to boost meeting and screen sharing sessions’ productivity. Some of the many integrations available include marketing, collaboration, CRM, and recording tools.
Apart from a generous free plan, Zoom offers three paid plans — Pro, Business, and Enterprise.
The Pro plan costs $14.99/host/month, and it supports up to nine hosts and 100 participants. The screen share programs vendor recommends this plan to small teams, while the Business plan, priced at $19.99 /host/month, is suitable for SMBs with up to 300 participants and up to 99 hosts.
Enterprise is the company’s highest-tier plan which comes with the same price tag as the Business plan but includes 500 participants and from 100 hosts and up.
Budget-friendly pricing, excellent product support, and an easy-to-use screen sharing tool — this is how Zoho customers describe Zoho Assist. In addition to an abundance of screen sharing features, the platform is a top-rated desktop sharing software ideal for remote support.
Companies that have used Zoho Assist come mainly from the IT sector, but the product is suitable for any business that needs to share a screen with its team.
Zoho Assist can be helpful in various situations. Whether you want to provide remote support, or schedule and give online training and demos, Zoho Assist will help you achieve that.
Ranked as one of the top screen sharing software, Zoho Assist supports the essential features. Users can start a screen sharing session with a click of a button. The software has the option of scheduling screen sharing sessions, which is a convenient feature for users with busy schedules.
During the session, the presenter can communicate with the participant via the live chat functionality. They can also hand over the presenter role to other participants.
Next, the product supports two-way file transfers, while the maximum file size is 2GB. Annotation tools are available too, allowing users to draw, add text and shapes on the shared screen.
As one of the best desktop sharing software, Zoho Assist also keeps up with the highest security standards. The platform uses 256-bit SSL encryption and two-factor authentication.
Zoho Assist offers a free plan, but, unfortunately, it doesn’t include the screen sharing functionality. The company offers three paid plans:
Using CrankWheel, sales teams can increase their website engagement, capture more leads, and increase conversion rates. The platform offers a wealth of screen sharing features, which helps product users give flawless demos. Based on our comprehensive evaluation methodology and user reviews, CrankWheel is one of the best screen sharing apps — hands down.
CrankWheel is a robust screen sharing tool created for online software demos. It is compatible with different devices and browsers, so you don’t have to worry about complicated setups.
One of the uncommon, yet efficient features of this screen sharing software is that users can have a live preview of how their customers interact with the shared screen. They can see when a customer zooms in a particular part of the screen or when they stop paying attention to the session. This functionality allows sales teams to react quickly and try to regain customers’ attention.
Another feature available with CrankWheel is Partial Screen Share. Users can choose what they’ll share with a viewer — a specific program, browser tab, or an entire screen. Much like many other screen share apps, CrankWheel offers remote control functionality too, allowing presenters to give viewers control over their mouse and keyboard.
The product comes with another feature worth highlighting, called Instant Demos. All customers have to do is click on a demo button to request a product presentation. A sales representative will immediately be notified about the request. Once the customer enters their email address, the software fetches important information from the internet about them. Lastly, the product support has quick response times, in addition to being knowledgeable and friendly.
When evaluating the best screen sharing software, we compare the prices of our top candidates. This vendor’s pricing is somewhat steep, but they include all the features sales professionals need to increase conversion rates. In other words, they deliver value for money.
The plans available include a free plan (limited, for commercial use), Starter Team ($75/month), Team ($195/month), Department ($495/month), and Enterprise (on-demand pricing).
GoToMeeting has simplified online meetings, enabling users to start one with a single click. The software also serves as a screen sharing program, helping boost online collaboration, train new employees, and deliver compelling presentations.
Some of the software’s customers include a children’s charity, Make-A-Wish, a cybersecurity advisor, Coalfire, and a landing page building solution, Unbounce, among others.
GoToMeeting allows its users to hold unlimited audio and video conferences. These features are combined with its powerful screen sharing and live chat tools, which facilitate quick and efficient online communication and collaboration.
This screen sharing app supports partial screen share, giving presenters the option to choose what they let others see. Presenters can also give viewers the presenter role, as well as let them control their keyboard and mouse.
GoToMeeting also supports annotation tools, enabling users to highlight specific areas of the shared screen. Don’t worry if any of the attendees can’t join a screen sharing session, as you can record it, and share it with them later. GoToMeeting integrates with Office 365, Salesforce, Slack, and Google Calendar.
The GoToMeeting screen and desktop sharing software offers three plans: Professional ($12/month), Business ($16/month), and Enterprise (on-demand pricing).
Screen sharing is available with all plans, but if you want to use the mouse and keyboard sharing and annotation tools, you should subscribe to the Business plan, as these features are not available with the Professional plan.
ClickMeeting is primarily a webinar software, equipped with the relevant essentials for this type of software. Waiting rooms with agendas, webinar timelines, and registration pages are all available. Screen sharing functionality is part of the software, too, making up for dynamic webinars and online meetings.
ClickMeeting’s screen share app is easy to use. Users can choose whether they want to start a screen sharing session from their browser or download the desktop app.
Regarding platforms the app supports, users can share their screens on a PC, laptop, and mobile device. Supported operating systems include Windows, macOS, Android, and iOS, while browser-wise, users can start a screen sharing session in Opera, Chrome, and Firefox.
ClickMeeting’s screen sharing features include the option to make the entire screen visible to others or select an app/browser tab. The screen share app further features drawing tools, which allow users to highlight specific parts of the screen. The option to hand over control of your screen to another user is available too.
Security is another GoMeeting’s strength. The platform allows users to set passwords and expiring tokens for an event. Lastly, ClickMeeting supports a wealth of integrations that range from CRM software and analytics tools to social media, calendars, and online storage platforms.
The webinar software offers a 7-day free trial for its paid plans: Live ($25/month), Automated ($40/month), and Enterprise (custom pricing).
Any business looking for seamless collaboration regardless of its team’s location, as well as a reliable video conferencing service will enjoy using RingCentral Meeting. The product ranks among the top screen sharing software solutions due to its abundance of features.
A reliable online meeting solution, RingCentral Meeting, works with different devices and operating systems, including Windows, macOS, iOS, and Android. The app supports targeted sharing, including full screen, individual app, and whiteboard screen sharing. It also allows users to give control over their mouse and keyboard to others thanks to the remote control functionality.
Similarly to other screen sharing applications, RingCentral Meeting enables hosts to assign their role to a meeting participant. While in the screen sharing mode, users can also record sessions, and save them to local storage.
To increase productivity during online meetings, RingCentral Meeting has a chat functionality which can be set to allow participants to chat with a host or everyone in a meeting.
Other features the platform supports include drawing tools, meeting notes, and Outlook, and Google integration.
RingCentral Meeting offers a free version of its software. However, group meetings with this package are limited to 40 minutes. It doesn’t have any reporting capabilities either.
With the paid plans of the screen sharing program, there are no limits to how long a meeting can last. Additionally, both Essentials ($14.99/month) and Advanced ($19.99/month) plans boast a number of features, including phone support, Single Sign-on, and more.
Now that we’ve reviewed the leading solutions for screen sharing, it’s time to help you narrow down your choices, and find software that matches your requirements.
Begin the elimination process by comparing your business with the industry focus and business size the software solutions we’ve reviewed above cater to. Remove the ones that don’t align with your business specifics from your list.
The next step is to think about the must-have features. Do you need screen sharing software that allows you to take or give mouse and keyboard control of the shared screen? Which integrations do you expect from the platform? Check if the software from step 1 offers those features. Narrow down your list further by removing the products that meet your industry focus and business size, but lack the features you need.
Lastly, think about your budget, and how much money you’ve earmarked for screen sharing software. Compare your spending range with the products you have left after step 2. The platform that matches your budget is the screen sharing solution you should choose.