According to a study from Aberdeen Group, nearly two-thirds of recruiters lack people to review all job applications. This is where a robust staffing software solution can help, with such platforms designed to eliminate manual work and streamline the entire hiring process. Below, you’ll find our extensive evaluation and reviews of the best staffing products on the market, along with a handy buying guide. So, use this information and don’t let your company become one of those businesses that take between one and four months to hire a new employee.
Our ranking process consists of two phases, the first of which is to classify the software correctly. The way we group different software products is based on their targeted business size, industry focus, and deployment.
Staffing and recruitment software is used across a wide range of industries, including:
This type of software caters to organizations of all sizes — small businesses and startups, medium-sized companies, and enterprises.
The two most common deployment options of any staffing firm software are:
Which of these deployment options is a better fit for your company is a decision you’ll have to make, as every business has different project requirements, budgets, and preferences.
Recruiting and staffing have the same goal — hiring top talent. The main difference between the two is that recruiting software focuses on both active and passive job candidates, while staffing tools focus on active candidates only.
One of the reasons recruiting and staffing are used interchangeably is that recruitment is part of the staffing process. On top of that, there are applicant tracking systems (ATSs), which are usually part of both staffing and recruitment software, but they can also be used as stand-alone solutions.
The goal of this guide is to review the software solutions that not only will help you find qualified job candidates, but also keep them in the loop at every stage of the hiring process. Finally, the best staffing solutions will enable you to fill vacant job positions with top-notch talent.
An efficient applicant tracking is essential in simplifying and streamlining the hiring process. It is used for:
CRM is often integrated with applicant tracking solutions. The primary function of a CRM system is to help build and nurture the candidate-recruiter relationship.
Staffing firm software with CRM functionality helps maintain consistent communication with candidates. It also provides insights into how engaged the candidates are and enhances their overall experience.
With 60% of job hunters reporting having a negative candidate experience, we’ve made sure to include staffing products that have a CRM functionality.
CRM helps build talent pools, which helps companies stay in touch with the right candidates that appeared at the wrong time. The system enables team collaboration which helps the hiring personnel consult on whether a particular candidate is the right fit for a particular job. That is usually done via role-based access functionality and information sharing.
Staffing and recruiting industry leaders offer software solutions that have built-in interviewing tools or help incorporate these tools through third-party integrations.
With nearly 5.2 billion mobile phone users in the world, mobile-friendliness has become synonymous with user-friendliness. Being able to make hiring decisions on the go is quite important. For that reason, we looked for staffing solutions with native mobile apps.
A cluttered user-interface that’s difficult to navigate can drive users away even from the best staffing software. With that in mind, we looked for products with an intuitive interface that users can easily get used to.
Integrations-wise, staffing products integrations should include:
Apart from all of these features, our evaluation process also focuses on the pricing of staffing software solutions. We won’t recommend a product just because it’s low-priced. We look for a perfect combination of high-quality and value.
We compare the prices with the industry standards, and the platforms that are significantly above or below that standard don’t make it on our list.
Lastly, we appreciate software that has a free trial, so you can test it before making any long-term commitments.
Freshteam is a complete HR software solution that includes powerful ATS, HRIS, onboarding, and time-off management software. The company caters to growing businesses that want to streamline their hiring process and quickly find qualified candidates.
The Freshteam experience starts with a user-friendly interface of the company's recruiting and staffing software. Users can choose from over 50 job description templates and easily distribute postings across popular boards and social media sites. Freshteam also helps build a career page where job hunters can see all open positions in a company.
Another feature recruiters and staffing agencies will like the way candidate information is sorted. The software gathers candidates’ resumes, feedback, previous interactions, and emails in one place.
Finding relevant data about applicants is simple enough thanks to the resume parsing feature. The product’s tagging system meanwhile allows users to organize and filter candidates using keywords.
As one of the best staffing solutions, Freshteam enables its users to build a talent pool, and archive profiles in case a suitable job position opens in the future.
The notification system keeps candidates informed about their application status, which helps deliver excellent candidate experience. Freshteam integrates with the leading job boards, video interviewing tools (Google Hangouts, HackerRank, and Skype), and calendars.
The Freshteam recruiting and staffing company software is part of the vendor’s all-in-one HR solution. They offer four pricing plans, starting with the free Sprout plan that covers three job postings.
The Blossom plan costs $50/50 users/month. It includes ten job postings, the resume parsing functionality, job board integrations, and time-off management software, among other features.
The Garden plan ($100/50 users/month) ups the offering with unlimited job postings, onboarding software, and more.
Lastly, the Estate plan is perfect for large organizations, priced at $200/50 users/month. It has all the features available with the Garden plan, and supports custom user roles, a dedicated account manager, etc.
Next in our staffing software reviews is GoHire, which happens to be one of the best ATS products on the market thanks to its features that can prevent time-consuming and inefficient hiring practices. This software comes with a 14-day free trial, while its target audience ranges from startups and SMBs to large organizations.
Creating and distributing job postings with GoHire is a child’s play. The software has an extensive library of job description templates. Plus, with a single click, businesses can share their job postings on some of the largest job boards and social media channels.
Very few staffing programs and platforms can compare with GoHire. The company has made candidate management as simple as it can be through various filter options and custom tags. Application forms include different screening questions, which helps get to qualified candidates quickly.
The software’s incredibly intuitive dashboard lets you see which channel candidates used to apply for a job, whether you’ve communicated at any point, at which pipeline stage the candidates are, and more. GoHire also supports collaboration tools, and offers comprehensive reporting tools.
The software comes in three different plans — Starter (£49/month), Growth (£99/month), and Pro (£199/month). GoHire classifies the Starter plan as the top staffing software for small business owners. The vendor also follows companies’ growth, providing more features with its other two packages.
Jobsoid is one of the leading recruitment platforms with clients in over 100 countries. The staffing product can be used across many industries, including hospitality, IT, travel, and finance, among others. Clients-wise, Jobsoid caters to businesses of all sizes, providing a top-notch hiring solution for recruiting and staffing firms.
There are plenty of features you’ll like about the Jobsoid recruiting and staffing agency software. The product supports a one-click job posting to numerous job boards, including Indeed, Adzuna, Jobrapido, and ZipRecruiter. Additionally, the software enables its users to distribute company job postings on social media, as well as via a careers page.
One of the features we particularly like is the Smart Filter Intelligence feature. It matches all the skills from a job description with candidates’ resumes. Apart from creating extensive profiles, Jobsoid also supports the option to message or email candidates. Thanks to these functionalities, companies can stay in touch with candidates during the entire hiring process.
Team collaboration tools are also part of the Jobsoid staffing software. You can set up your hiring team and check their candidate ratings. Other notable features include interview scheduling, comprehensive reporting capabilities, and native mobile apps for hiring on-the-go.
Jobsoid offers a free plan, Beginner, ideal for startups. The Lite plan, priced at $49/month, is a perfect solution for small teams, and it supports an unlimited number of user accounts, resume parsing, and advanced reporting features.
Next up is the Standard plan ($99/month). This plan offers more advanced features such as auto reference checks, AI-powered Smart Filter, and questionnaires, among other features.
Lastly, the Pro plan of this staffing software costs $249/month and offers Recruitment CRM, lead management, priority support, and custom integrations.
Zoho Recruit claims to have made the recruiting process effortless. Thanks to a wealth of software features, companies can easily source, track, and, once they find top applicants, hire them. The vendor offers an efficient hiring solution for staffing agencies, corporate organizations and SMBs, and businesses in need of a temporary workforce.
Based on a detailed staffing software comparison, Zoho Recruit has emerged as one of the top solutions for streamlining the hiring process. The product supports simple job distribution via free and premium job boards, social media channels, and career pages. All jobs posted from the Zoho platform further appear in Google’s search results.
The product dashboard gives companies valuable insights into their postings, including total job posting count, status, etc. The resume parsing tool helps extract valuable information without too much effort. To make hiring even simpler, Zoho has a unique approach to finding top candidates — an AI personal assistant, Zia.
Zoho also offers a feature-rich temporary staffing software solution, allowing businesses to organize their temporary workforce, track time through timesheets, and send invoices to clients.
The platform automatically generates in-depth reports on different aspects of the hiring process. It is also equipped with native apps for Android and iOS devices, allowing users to manage hiring on the go.
Staffing agencies can choose between three packages: Standard, Professional, and Enterprise, which cost $22.5/month, $45/month and 67.5/month, when billed annually.
The Standard plan is packed with an impressive number of staffing agency software features. However, if you want the help of Zoho’s AI assistant, access to candidate, client, and vendor portals, and forecasting tools, you’ll have to subscribe to either the Professional or Enterprise plan.
An efficient applicant tracking system and recruitment tool, Manatal helps businesses find top-class candidates, manage their profiles, and, ultimately, find the best fit for a vacant job position. The software relies on artificial intelligence for best candidate recommendations.
As one of the top vendors in the staffing industry software, Manatal has a lot of features that shorten the journey between posting a job and hiring candidates. Two of its main strengths are automation and artificial intelligence. Additionally, the company includes most software features in all of its plans.
Sourcing-wise, Manatal users can attract candidates through various channels, including job boards, social media, and highly customizable career pages. The resume parsing feature helps extract applicants’ skills, education, work experience, etc. All of that information is converted into rich candidate profiles.
Once they’ve built an online talent pool, employers can use a tagging system for managing applicants more easily. This staffing company software also supports advanced and quick search functionality.
The platform enables quick and efficient communication between hiring team members through chat. The Manatal inbox allows companies to email candidates and keep them in the loop with the hiring process.
Powerful reporting tools let users see through which channel their candidates have applied, how many have left in each hiring stage, etc.
Manatal has three packages — Professional, Enterprise, and Custom.
The difference between the Professional and Enterprise plans is that the former allows no more than 15 jobs per account and up to 10,000 candidates, while the same is unlimited with the Enterprise plan.
To get the most out of this staffing and recruiting software, companies can subscribe to the Custom plan, which, as its name suggests, comes with custom features and integrations, as well as a dedicated account manager.
Using Bullhorn’s staffing and recruitment solution, companies of all sizes can simplify their hiring process. The software is a perfect combination of an efficient ATS and CRM system, taking candidate and recruiter experience to an entirely new level.
Bullhorn is one of the leading healthcare staffing software vendors. The platform lets users easily capture candidates’ data with the Bullhorn Sourcing Accelerator Chrome extension with access to over 15 job platforms. This tool automatically checks if an applicant is already part of the company’s ATS, allowing them to add or update the candidate information.
The parsing engine eliminates manual work while extracting relevant data. Additionally, the software’s powerful search functionality helps find the best candidates for a job position in no time.
Other features included in the Bullhorn staffing and recruiting software range from robust reporting tools and analytics to custom workflows and unlimited storage.
Bullhorn, one of the best staffing solutions, has four plans on offer: Team, Corporate, Enterprise, and Enterprise Plus. The pricing is not available on the vendor’s website. You need to request a pricing quote to find out the cost of the software.
The Avionte staffing software packs in a wealth of features that make staffing and recruiting professionals’ lives easier. Everything from simple job posting distribution, resume parsing, and CRM functionality to onboarding software features is available with the company’s staffing product.
Avionte boasts many features that rank it as the top staffing industry software. A powerful combination of ATS and CRM systems helps easily find applicants, as well as create and nurture relationships with them.
With the Spotlight sourcing tool, companies can sit back and watch the tool source candidates from a variety of job boards. The Echo Chrome plugin simplifies the hiring process further, allowing users to parse resumes and add candidates from job boards into the Avionte system.
The software’s robust CRM functionality allows recruiting and staffing professionals to gather all previous candidate interactions in one place. Email and texting messaging capabilities meanwhile enable easy communication.
Another feature of the Avionte staffing software worth highlighting is the built-in video interviewing functionality, which further simplifies recruitment.
Lastly, Avionte can be used as both permanent and temporary staffing software.
The pricing of the Avionte software is not available on the vendor’s website. To learn about their plans and fees, you must get in touch with the company.
Now that we’ve reviewed the top products on the market, we’re also here to help you shortlist your options and find the solution that will align with your business’s requirements.
The first step is to go through the software reviews. Eliminate the products that don’t cater to businesses of your size. Next, make sure to look at the vendors’ client lists, and try to find the ones that have experience working with the companies from your industry. Also, don’t forget to check if your preferred staffing tools are in line with your jurisdiction and industry regulations.
Next, think about essential features. For instance, how important is it to you that the platform has a native mobile app? Would you consider a product without Boolean search capability and purchase one with basic search tools? Compare the products that have all the features you need with the solutions you have left after step 1. Eliminate all the platforms that don’t have your desired feature set.
Lastly, decide how much you can spend. After comparing the software you’ve got after step 2 with your budget, you will get the staffing software options that fit you best. These are the ones you should consider purchasing.