Staffing Software

According to a study from Aberdeen Group, nearly two-thirds of recruiters lack people to review all job applications. This is where a robust staffing software solution can help, with such platforms designed to eliminate manual work and streamline the entire hiring process. Below, you’ll find our extensive evaluation and reviews of the best staffing products on the market, along with a handy buying guide. So, use this information and don’t let your company become one of those businesses that take between one and four months to hire a new employee.

7 Industry-Leading Staffing Software

GoHire

Over 2,500 businesses have simplified their hiring process with GoHire. It supports a single-click job posting, upgrading user experience with an easy-to-use candidate management interface, and interview scheduling tools. See profile
Pricing
Starting at £49/month
Free Trial
Plan
Monthly
Key features
Multi-site job posting
Information-rich candidate profiles
14-day free trial
Support
Web-based

Jobsoid

Automatic job postings, building relationships with candidates through emails and messages, and social media recruitment are only some of the many features available with this staffing and recruiting software. The company’s transparent pricing only sweetens the deal. See profile
Pricing
Starting at $49/month
Free Trial
Plan
Free, Monthly, Annual
Key features
Posting to free and premium job boards
Highly customizable recruitment pipelines
Mobile-friendly hiring solution
Support
Web-based

Zoho

Zoho is a powerful software suite for modern teams. The products built at Zoho are designed to solve complex business challenges and completely transform the way businesses operate. Their offerings include a billing, digital signature, BPM webinar, data visualization, onboarding, CRM, HR, marketing automation, performance management, warehouse management software, and more.  See profile
Pricing
Starting at $9/month
Free Trial
Plan
Free, Monthly, Annual
Key features
Reliable and secure
Mobile apps available
Great integration options
Support
Windows
Mac
Android
iPhone
Web-based

Manatal

With Manatal’s staffing and recruitment platform, companies can quickly fill vacant job positions. The software supports extracting candidates’ data from resumes and social media networks. As one of the leading staffing programs, Manatal is easily integrated with the top job boards, giving maximum exposure to your job postings. See profile
Pricing
Starting at $15/user/month
Free Trial
Plan
Monthly, Annual, Quote Based
Key features
A robust cloud-based ATS
Advanced search functionality
AI-powered candidate recommendations
Support
Android
iPhone
Web-based

Bullhorn

Bullhorn’s online staffing software has been recognized as an industry-leading solution for finding high-quality hires without too much effort. The platform uses an effective ATS system with CRM functionality, which helps eliminate manual tasks, allowing companies to focus on people. See profile
Pricing
Available upon request
Plan
Quote Based
Key features
Resume parsing
Simple interview management
Onboarding functionality
Support
Android
iPhone
Web-based

Avionte

One of the top staffing software solutions, Avionte, has all the tools businesses need to source candidates, and connect with them. With its powerful ATS and CRM systems, the platform makes the entire hiring lifecycle simple yet effective. See profile
Pricing
Available upon request
Plan
Quote Based
Key features
Supports excellent candidate experience
Video interviewing functionality
Robust reporting tools
Support
Web-based

Freshteam

With Freshteam, businesses can build a team and set custom workflow stages for individual job openings. The software enables simple job posting and management, keeping all candidate information in a single place. See profile
Pricing
Starting at $50/month
Free Trial
Plan
Monthly, Annual, Free, Quote Based
Key features
A complete HR solution
Onboarding features
Mobile-friendly hiring tool
Support
Windows
Mac
Android
iPhone
Web-based

How We Ranked the Best Staffing Software

Our ranking process consists of two phases, the first of which is to classify the software correctly. The way we group different software products is based on their targeted business size, industry focus, and deployment.

Industry Focus

Staffing and recruitment software is used across a wide range of industries, including:

  • IT
  • Real Estate
  • Finance
  • Hospitality
  • And many others.

Business Size

This type of software caters to organizations of all sizes — small businesses and startups, medium-sized companies, and enterprises.

Deployment

The two most common deployment options of any staffing firm software are:

  • Cloud-based: This model lets companies devote their time and energy to finding qualified applicants. All the technical details of the software are in the hands of the vendor. There are no investments in hardware either, as everything runs on cloud infrastructure, which you rent for a set monthly or annual fee.
  • On-premise: On-premise software requires a large upfront investment for a license. The company hosts the product, and its IT team is in charge of installing and maintaining the software. The commonly listed benefits of on-premise solutions include a higher level of product customization and security compared to online staffing software.

Which of these deployment options is a better fit for your company is a decision you’ll have to make, as every business has different project requirements, budgets, and preferences.

Recruiting vs. Staffing vs. ATS

Recruiting and staffing have the same goal — hiring top talent. The main difference between the two is that recruiting software focuses on both active and passive job candidates, while staffing tools focus on active candidates only.

One of the reasons recruiting and staffing are used interchangeably is that recruitment is part of the staffing process. On top of that, there are applicant tracking systems (ATSs), which are usually part of both staffing and recruitment software, but they can also be used as stand-alone solutions.

The goal of this guide is to review the software solutions that not only will help you find qualified job candidates, but also keep them in the loop at every stage of the hiring process. Finally, the best staffing solutions will enable you to fill vacant job positions with top-notch talent.

Essential Features of Staffing and Recruiting Solutions

Applicant Tracking System (APS)

An efficient applicant tracking is essential in simplifying and streamlining the hiring process. It is used for:

  • Creating job postings and distributing them across a number of job boards and social media sites.
  • Creating career sites that show all open positions. Candidates can then apply to a job or refer it to other job hunters.
  • Collecting candidate applications and storing them in a centralized location. Additionally, quality staffing software with this functionality also organizes all important information into candidate profiles.
  • Candidate screening, i.e., helping recruiters and staffing professionals quickly obtain necessary information about a candidate. For this, ATSs use a resume parsing feature, which extracts job-related data from candidates’ CV, and resumes.
  • Generating data-rich reports about the overall success of the hiring process.

Candidate Relationship Management (CRM)

CRM is often integrated with applicant tracking solutions. The primary function of a CRM system is to help build and nurture the candidate-recruiter relationship.

Staffing firm software with CRM functionality helps maintain consistent communication with candidates. It also provides insights into how engaged the candidates are and enhances their overall experience.

With 60% of job hunters reporting having a negative candidate experience, we’ve made sure to include staffing products that have a CRM functionality.

CRM helps build talent pools, which helps companies stay in touch with the right candidates that appeared at the wrong time. The system enables team collaboration which helps the hiring personnel consult on whether a particular candidate is the right fit for a particular job. That is usually done via role-based access functionality and information sharing.

Video Interviewing

Staffing and recruiting industry leaders offer software solutions that have built-in interviewing tools or help incorporate these tools through third-party integrations.

Mobile Friendliness

With nearly 5.2 billion mobile phone users in the world, mobile-friendliness has become synonymous with user-friendliness. Being able to make hiring decisions on the go is quite important. For that reason, we looked for staffing solutions with native mobile apps.

Ease of Use

A cluttered user-interface that’s difficult to navigate can drive users away even from the best staffing software. With that in mind, we looked for products with an intuitive interface that users can easily get used to.

Integrations

Integrations-wise, staffing products integrations should include:

  • Job boards
  • Email clients
  • Productivity and communication tools
  • Social media
  • Video interview software
  • Storage platforms.

Pricing Policy

Apart from all of these features, our evaluation process also focuses on the pricing of staffing software solutions. We won’t recommend a product just because it’s low-priced. We look for a perfect combination of high-quality and value.

We compare the prices with the industry standards, and the platforms that are significantly above or below that standard don’t make it on our list.

Lastly, we appreciate software that has a free trial, so you can test it before making any long-term commitments.

Reviews of Staffing Software

Freshteam

Freshteam is a complete HR software solution that includes powerful ATS, HRIS, onboarding, and time-off management software. The company caters to growing businesses that want to streamline their hiring process and quickly find qualified candidates.

Pros

  • Intuitive user interface
  • Resume parsing
  • Customizable career site
  • Affordable pricing
  • 21-day free trial

Cons

  • Live chat support not available 24/7

Features

The Freshteam experience starts with a user-friendly interface of the company's recruiting and staffing software. Users can choose from over 50 job description templates and easily distribute postings across popular boards and social media sites. Freshteam also helps build a career page where job hunters can see all open positions in a company.

Another feature recruiters and staffing agencies will like the way candidate information is sorted. The software gathers candidates’ resumes, feedback, previous interactions, and emails in one place.
Finding relevant data about applicants is simple enough thanks to the resume parsing feature. The product’s tagging system meanwhile allows users to organize and filter candidates using keywords.
As one of the best staffing solutions, Freshteam enables its users to build a talent pool, and archive profiles in case a suitable job position opens in the future.

The notification system keeps candidates informed about their application status, which helps deliver excellent candidate experience. Freshteam integrates with the leading job boards, video interviewing tools (Google Hangouts, HackerRank, and Skype), and calendars.

Pricing

The Freshteam recruiting and staffing company software is part of the vendor’s all-in-one HR solution. They offer four pricing plans, starting with the free Sprout plan that covers three job postings.

The Blossom plan costs $50/50 users/month. It includes ten job postings, the resume parsing functionality, job board integrations, and time-off management software, among other features.
The Garden plan ($100/50 users/month) ups the offering with unlimited job postings, onboarding software, and more.

Lastly, the Estate plan is perfect for large organizations, priced at $200/50 users/month. It has all the features available with the Garden plan, and supports custom user roles, a dedicated account manager, etc.

GoHire

Next in our staffing software reviews is GoHire, which happens to be one of the best ATS products on the market thanks to its features that can prevent time-consuming and inefficient hiring practices. This software comes with a 14-day free trial, while its target audience ranges from startups and SMBs to large organizations.

Pros

  • 1-click job posting
  • Highly intuitive interface
  • Interview scheduling software
  • Discounted pricing for startups

Cons

  • No native mobile app

Features

Creating and distributing job postings with GoHire is a child’s play. The software has an extensive library of job description templates. Plus, with a single click, businesses can share their job postings on some of the largest job boards and social media channels.

Very few staffing programs and platforms can compare with GoHire. The company has made candidate management as simple as it can be through various filter options and custom tags. Application forms include different screening questions, which helps get to qualified candidates quickly.

The software’s incredibly intuitive dashboard lets you see which channel candidates used to apply for a job, whether you’ve communicated at any point, at which pipeline stage the candidates are, and more. GoHire also supports collaboration tools, and offers comprehensive reporting tools.

Pricing

The software comes in three different plans — Starter (£49/month), Growth (£99/month), and Pro (£199/month). GoHire classifies the Starter plan as the top staffing software for small business owners. The vendor also follows companies’ growth, providing more features with its other two packages.

Jobsoid

Jobsoid is one of the leading recruitment platforms with clients in over 100 countries. The staffing product can be used across many industries, including hospitality, IT, travel, and finance, among others. Clients-wise, Jobsoid caters to businesses of all sizes, providing a top-notch hiring solution for recruiting and staffing firms.

Pros

  • Comprehensive candidate profiles
  • Resume parsing
  • Robust reporting tools
  • Mobile apps available
  • Excellent knowledge base

Cons

  • Lacks 24/7 live support
  • Limited job postings

Features

There are plenty of features you’ll like about the Jobsoid recruiting and staffing agency software. The product supports a one-click job posting to numerous job boards, including Indeed, Adzuna, Jobrapido, and ZipRecruiter. Additionally, the software enables its users to distribute company job postings on social media, as well as via a careers page.

One of the features we particularly like is the Smart Filter Intelligence feature. It matches all the skills from a job description with candidates’ resumes. Apart from creating extensive profiles, Jobsoid also supports the option to message or email candidates. Thanks to these functionalities, companies can stay in touch with candidates during the entire hiring process.

Team collaboration tools are also part of the Jobsoid staffing software. You can set up your hiring team and check their candidate ratings. Other notable features include interview scheduling, comprehensive reporting capabilities, and native mobile apps for hiring on-the-go.

Pricing

Jobsoid offers a free plan, Beginner, ideal for startups. The Lite plan, priced at $49/month, is a perfect solution for small teams, and it supports an unlimited number of user accounts, resume parsing, and advanced reporting features.

Next up is the Standard plan ($99/month). This plan offers more advanced features such as auto reference checks, AI-powered Smart Filter, and questionnaires, among other features.

Lastly, the Pro plan of this staffing software costs $249/month and offers Recruitment CRM, lead management, priority support, and custom integrations.

Zoho Recruit

Zoho Recruit claims to have made the recruiting process effortless. Thanks to a wealth of software features, companies can easily source, track, and, once they find top applicants, hire them. The vendor offers an efficient hiring solution for staffing agencies, corporate organizations and SMBs, and businesses in need of a temporary workforce.

Pros

  • Job postings on premium job boards
  • Competitive pricing
  • Extensive integration library
  • Free plan available

Cons

  • Steep learning curve
  • Customer support response times could be quicker

Features

Based on a detailed staffing software comparison, Zoho Recruit has emerged as one of the top solutions for streamlining the hiring process. The product supports simple job distribution via free and premium job boards, social media channels, and career pages. All jobs posted from the Zoho platform further appear in Google’s search results.

The product dashboard gives companies valuable insights into their postings, including total job posting count, status, etc. The resume parsing tool helps extract valuable information without too much effort. To make hiring even simpler, Zoho has a unique approach to finding top candidates — an AI personal assistant, Zia.

Zoho also offers a feature-rich temporary staffing software solution, allowing businesses to organize their temporary workforce, track time through timesheets, and send invoices to clients.
The platform automatically generates in-depth reports on different aspects of the hiring process. It is also equipped with native apps for Android and iOS devices, allowing users to manage hiring on the go.

Pricing

Staffing agencies can choose between three packages: Standard, Professional, and Enterprise, which cost $22.5/month, $45/month and 67.5/month, when billed annually.

The Standard plan is packed with an impressive number of staffing agency software features. However, if you want the help of Zoho’s AI assistant, access to candidate, client, and vendor portals, and forecasting tools, you’ll have to subscribe to either the Professional or Enterprise plan.

Manatal

An efficient applicant tracking system and recruitment tool, Manatal helps businesses find top-class candidates, manage their profiles, and, ultimately, find the best fit for a vacant job position. The software relies on artificial intelligence for best candidate recommendations.

Pros

  • 1-click posting across numerous job portals
  • AI-powered recommendation functionality
  • Boolean search
  • Affordable pricing

Cons

  • Limited job postings on entry-tier plan

Features

As one of the top vendors in the staffing industry software, Manatal has a lot of features that shorten the journey between posting a job and hiring candidates. Two of its main strengths are automation and artificial intelligence. Additionally, the company includes most software features in all of its plans.

Sourcing-wise, Manatal users can attract candidates through various channels, including job boards, social media, and highly customizable career pages. The resume parsing feature helps extract applicants’ skills, education, work experience, etc. All of that information is converted into rich candidate profiles.

Once they’ve built an online talent pool, employers can use a tagging system for managing applicants more easily. This staffing company software also supports advanced and quick search functionality.
The platform enables quick and efficient communication between hiring team members through chat. The Manatal inbox allows companies to email candidates and keep them in the loop with the hiring process.

Powerful reporting tools let users see through which channel their candidates have applied, how many have left in each hiring stage, etc.

Pricing

Manatal has three packages — Professional, Enterprise, and Custom.

The difference between the Professional and Enterprise plans is that the former allows no more than 15 jobs per account and up to 10,000 candidates, while the same is unlimited with the Enterprise plan.

To get the most out of this staffing and recruiting software, companies can subscribe to the Custom plan, which, as its name suggests, comes with custom features and integrations, as well as a dedicated account manager.

Bullhorn

Using Bullhorn’s staffing and recruitment solution, companies of all sizes can simplify their hiring process. The software is a perfect combination of an efficient ATS and CRM system, taking candidate and recruiter experience to an entirely new level.

Pros

  • Intuitive product interface
  • Advanced search functionality
  • Resume parsing feature
  • 100+ integrations

Cons

  • SMS messaging billed separately
  • The mobile platform could run more smoothly

Features

Bullhorn is one of the leading healthcare staffing software vendors. The platform lets users easily capture candidates’ data with the Bullhorn Sourcing Accelerator Chrome extension with access to over 15 job platforms. This tool automatically checks if an applicant is already part of the company’s ATS, allowing them to add or update the candidate information.

The parsing engine eliminates manual work while extracting relevant data. Additionally, the software’s powerful search functionality helps find the best candidates for a job position in no time.
Other features included in the Bullhorn staffing and recruiting software range from robust reporting tools and analytics to custom workflows and unlimited storage.

Pricing

Bullhorn, one of the best staffing solutions, has four plans on offer: Team, Corporate, Enterprise, and Enterprise Plus. The pricing is not available on the vendor’s website. You need to request a pricing quote to find out the cost of the software.

Avionte

The Avionte staffing software packs in a wealth of features that make staffing and recruiting professionals’ lives easier. Everything from simple job posting distribution, resume parsing, and CRM functionality to onboarding software features is available with the company’s staffing product.

Pros

  • User-friendly interface
  • Excellent parsing tool
  • Robust CRM features
  • Onboarding tools

Cons

  • Customer service could be quicker

Features

Avionte boasts many features that rank it as the top staffing industry software. A powerful combination of ATS and CRM systems helps easily find applicants, as well as create and nurture relationships with them.

With the Spotlight sourcing tool, companies can sit back and watch the tool source candidates from a variety of job boards. The Echo Chrome plugin simplifies the hiring process further, allowing users to parse resumes and add candidates from job boards into the Avionte system.

The software’s robust CRM functionality allows recruiting and staffing professionals to gather all previous candidate interactions in one place. Email and texting messaging capabilities meanwhile enable easy communication.

Another feature of the Avionte staffing software worth highlighting is the built-in video interviewing functionality, which further simplifies recruitment.
Lastly, Avionte can be used as both permanent and temporary staffing software.

Pricing

The pricing of the Avionte software is not available on the vendor’s website. To learn about their plans and fees, you must get in touch with the company.

How to Choose the Best Staffing Software for You

Now that we’ve reviewed the top products on the market, we’re also here to help you shortlist your options and find the solution that will align with your business’s requirements.

Step 1: Filter Based on Business Size, Industry, & Regulations

The first step is to go through the software reviews. Eliminate the products that don’t cater to businesses of your size. Next, make sure to look at the vendors’ client lists, and try to find the ones that have experience working with the companies from your industry. Also, don’t forget to check if your preferred staffing tools are in line with your jurisdiction and industry regulations.

Step 2: Define Your Needs

Next, think about essential features. For instance, how important is it to you that the platform has a native mobile app? Would you consider a product without Boolean search capability and purchase one with basic search tools? Compare the products that have all the features you need with the solutions you have left after step 1. Eliminate all the platforms that don’t have your desired feature set.

Step 3: Define a Budget

Lastly, decide how much you can spend. After comparing the software you’ve got after step 2 with your budget, you will get the staffing software options that fit you best. These are the ones you should consider purchasing.