Businesses that haven’t started using vacation rental software yet spend too much time communicating with their guests and staff while trying to keep listings across various platforms up-to-date. They’re also missing out on direct booking revenues and paying fees to online travel agencies. The good news is that none of this is necessary thanks to the software for vacation rental owners, managers, and agencies. We’ve evaluated the top solutions and explored their ins and outs. So, stop wasting your time and energy, and discover how the software can help your business grow.
In the paragraphs below, you’ll read about different aspects we take into account during our software ranking process. Each product’s specifications help us decide whether we’ll include it in our table and where.
The first step of our evaluation methodology includes classification, which helps us make accurate software comparisons. It provides an overview of the platform’s deployment options.
The two primary deployment methods of the software are on-premise and in-cloud.
Cloud-based vacation rental property management software products have gained tremendous popularity in recent years as they offer a flexible pricing structure but don’t require technical knowledge from the end-user.
On-premise software, on the other hand, is installed on a company’s premises, while its IT team handles all updates and potential issues. This option comes with a hefty price tag. On the flip side, it is a one-time investment, whereas cloud software is charged through monthly and yearly subscriptions.
Cloud software takes a few hours to deploy, and it is easily scalable and secure. On-premise deployment offers greater control.
If we were to compare vacation rental software based on its implementation methods, we couldn’t
highlight one deployment option as better than the other, as no two companies are the same. Some businesses have bigger budgets and are willing to pay for full platform control, while others prefer scaling their business gradually, and putting the software and hardware maintenance in the vendor’s hands.
Based on your requirements, you have to decide which deployment option suits you better.
This part of our evaluation doesn’t affect the software rankings but only helps you understand your options and make an informed decision.
During the second phase, we explore the software’s features, providing you with an overview of how your business can benefit from them.
Before exploring the features, however, our first step is to try out the software. By doing this, we can easily check if getting a firm grasp of its functionalities is a simple enough process, as it should be.
One of the core features of vacation rental software is the option to build a website where you’ll display all your properties. The website building tool should be easy to use, allowing you to add photos, videos, and informative descriptions of your listings. Most products integrate with Google Maps, so you can show the exact location of your property.
If you already have an Airbnb or Booking.com listing, for example, you should be able to seamlessly import the content from these sales channels into the platform of your choice. Creating content in multiple languages is a big plus, while mobile-friendliness is a must-have feature.
Rental reservation software is another powerful tool that helps property owners and managers get more direct bookings, and avoid double bookings. Top companies have a proprietary booking engine, which allows guests to book their stay directly from your website. That way, there are no intermediaries between you and your guests, so you don’t have to worry about third-party commissions and fees.
Additionally, some vendors offer guest-centric booking systems, allowing users to make reservations and choose vacation dates. In this scenario, user reservations will instantly appear in your calendar.
Other vacation rental management solutions offer manager-centric bookings, where guests can check availability and prices, and make booking requests. However, a vacation rental manager has to approve a booking request before it shows in your calendar.
If you’re already using a booking system, the software should allow for seamless integration.
Occupancy calendars show the availability of your properties, so guests can see available dates right away, and find the ones that suit them best. Using the calendar, rental owners and managers don’t have to inform guests about the availability of their rentals, as guests can see that information themselves.
The vacation rental booking software should also allow you to collect payments to make the direct booking process complete. More often than not, payments go hand in hand with bookings to facilitate rental management.
The more payment options the software supports, the better. The majority of vendors offer PayPal and Stripe payments, allowing your guests to pay for their vacation with credit cards, checks, and bank transfers.
Another essential software feature is the channel manager. If you’ve already listed your property on one or more sales channels, you need this functionality to keep your properties’ information in-sync.
The leading vacation home rental software will allow you to connect your properties to a wide choice of platforms, including HomeAway, TripAdvisor, Airbnb, Booking.com, and others. That way, your rentals will get more exposure to your target audience.
The channel manager should also offer automatic updates of your listings. So, if you update the prices, the software should sync that on all platforms featuring your property.
Additional benefits of channel managers include significant time savings and double booking prevention.
Next, the vacation rental software should help you communicate with your guests more efficiently. The solution should provide a unified inbox that brings all your guests’ communication in a single place. This functionality will save you hours you’d spend constantly logging into multiple sites to respond to all guest inquiries.
Message templates should also be supported, allowing you to automate part of your messages. This will free up time in your schedule for customizing guest messages when needed.
Without these automation tools, you’d have to send booking confirmations one by one whenever someone booked your rental. The same applies to check-in and checkout instructions, guest reviews, and other commonly used messages.
A vacation rental property management solution should further feature user management tools, allowing you to invite team members and assign roles. That way, you’ll have a clear overview of current and upcoming tasks for each of the members on your team.
To be included in our table, the software must support some form of reporting. Whether you want to see revenues of all your vacation rentals, spot trends, or check the overall performance of your rental business, the vacation rental management software should provide you with all the tools you need to get these insights.
Did you know that roughly 45.5 million users visited Airbnb’s website from a mobile device in January 2020 alone? This fact only goes to show the importance of choosing a mobile-friendly software with native mobile apps for managing your rentals on-the-go.
During our comprehensive software evaluation, we looked for products that offer great customer support. A property management software for short term rentals should provide support through various channels, including live chat, email, and phone. A comprehensive knowledge base is a valuable addition, too.
We’ve explored the software to the smallest detail to help you find a product that will give you value for your money. For this reason, we won’t recommend cheap software that lacks functionality.
We’ve also compared the pricing across the industry. Any product that is significantly below or above the standard is not part of our rankings.
Additionally, we welcome software that comes with a free trial or a money-back guarantee.
Uplisting ranks as the top solution for vacation rentals. Users from leading review sites only confirm that, rating the software with 4.9 stars. The vendor caters to property managers from across the world and offers top-notch customer service. Don’t be surprised to see the Uplisting cofounder answering your questions about the platform.
Uplisting positioned itself as one of the best vacation rental property management software due to a multitude of features it offers. Additionally, the company’s continuously working on improving its product, allowing users to request new features. However, Uplisting is expanding its offering to stand out from the competition and provide an unparalleled experience even without user feedback.
So, what features does Uplisting offer? First, the software comes with a channel manager that allows you to sync all your listings from different channels, including Airbnb, Booking.com, Expedia, HomeAway, and Trivago.
The Multi-calendar feature helps keep all your bookings in one location. The property management software for short-term rentals recently also introduced their in-house booking engine. Thanks to this feature, owners, and managers can easily create and manage their listing content by adding descriptions, photos, and a property’s location via Google Maps. On top of that, Uplisting allows users to set pricing and availability of their listings. As soon as they configure these values, they only need a Stripe account to start accepting direct bookings.
The software lets users handle guest communication via the Unified Inbox that keeps all conversations in a single place. Automated messages streamline guest-owner communication. The vacation properties management software further allows users to disable this feature at any time, and send a custom message to special and repeat guests.
Other Uplisting’s notable features include robust reporting and team management tools. In terms of integrations, users can connect Uplisting with a wealth of third-party apps, including CRM, marketing, and billing software.
The mobile app is not currently available, but we can expect its release sooner rather than later.
Uplisting bases its pricing on the number of managed properties. Regardless of the property count, users get access to all software features. The minimum price of this vacation rental software is $100/month, and it includes between one and five properties. The pricing goes up to $1,945/month for 249 properties, while users with 250 properties or more should get in touch with the vendor to get the pricing.
Bookerville counts thousands of vacation rental managers and owners from all over the world among its customers. What makes the product stand out from the competition is a wealth of features, and a generous free trial. You have an entire month to test the vacation rental software, and, even after that, you can get in touch with the support team and ask them to further extend your trial.
Bookerville boasts some impressive numbers. So far, 1.26 million guests have made 361,000 bookings through the platform.
It allows you to create a property listing quite easily. The intuitive interface of this vacation rental calendar software helps you fill in your property’s details, including name, address, city, and state. Although setting up the first property does take some time, you won’t spend nearly as much time adding all the other properties thanks to the Clone This Property and Copy To features.
The software further features two channel managers — Rentals United and BookingPal. Thanks to the company’s partnership with these platforms, you can advertise your properties on a large number of listing websites. One of the brightest stars on the vacation rental software market, Bookerville, presents all your property data from various sites on a single dashboard.
Next, the platform offers two types of booking modes — guest-centric and manager-centric. The first option allows guests to make bookings directly on your calendar, while the latter requires a manager’s approval first.
Another outstanding feature of the software is the Master Calendar that displays all your bookings with color-coded statuses. iCal feeds help sync availability on all listing channels you use. The Inquiry Auto-Responder allows you to forget about inquiry emails from Airbnb, Booking.com, FlipKey, and other platforms. The vacation rental software automatically responds to all of these inquiries.
Other features of the software are multi-property search, email templates, user management tools, and an incredibly simple rate-setting process.
Bookerville highlights the monthly pricing for one, 10, and 100 properties, which cost $45.83, $78.63, and $337.58, respectively. The platform further offers a pricing calculator, allowing users to determine the cost of managing any other number of properties.
With iGMS, all your accounts are synced and kept in one place. The vacation rental management tool offers a plethora of features that allow you to increase your revenues and spend less time working.
The company’s leaders are vacation rental managers themselves, so they know which issues are most pressing. The team’s experience in the field helps them deliver one of the best products in the market.
iGMS features a powerful channel manager that allows you to connect your Airbnb and HomeAway listings with the software. The holiday property management platform will also be adding Booking.com integration this year. However, you can use iCal to manage your property’s data from online travel agencies that iGMS currently doesn’t integrate with directly.
The intuitive user dashboard lets you manage all aspects of your rentals, including reservations, availability, and information about your guests. Your calendar will give you a clear color-coded overview of all your available and unavailable rentals from across different channels.
What we particularly like about iGMS are automated messaging features and a unified inbox. All your conversations with guests are shown in a single feed. For quick responses, the vacation home rental software allows you to use premade message templates and set triggers to automatically send your guests messages during specific or all stages of their vacation (check-in instructions, friendly reminders, etc.).
In addition to the features mentioned above, iGMS also supports user management and role assignment, allowing you to organize and schedule cleanings. You can also automate cleaning assignments. The software will send out email and SMS notifications to your staff about assigned tasks, which will free up your schedule, so you can focus on growing your business.
The vacation rental property management tool integrates with Keycafe, so you don’t have to worry about key exchanges. Its reporting capabilities are also impressive, providing in-depth insights into your monthly revenues, tasks, and reservations.
iGMS offers a free plan for users with up to four properties, but it does have certain limitations. Apart from that one, there are three paid packages: Flexible, Pro, and Enterprise.
The pricing for the Flexible plan is based on the number of bookings, at $1/per booking. The Pro plan costs $18/month, while the Enterprise edition of the software has a custom pricing.
Logix is an online vacation rental software that offers transparent pricing and doesn’t tie you to any contracts. It doesn’t have any setup fees either. What it does have is an extensive list of rental management features. The software is perfect for vacation rental owners, managers, and agencies.
Lodgix is a user-friendly software that helps businesses and individuals manage their properties. The short-term rental software integrates with a wide choice of sales channels, including VRBO, Airbnb, Expedia, Booking.com, and HomeAway. So, if you already have listings on Airbnb and HomeAway, you can easily sync them with the Lodgix software.
If you don't have any properties setup yet, you can do so through the software’s setup wizard. Fill out the essential property information, and after that, you can use the Clone feature to simplify the process of adding new properties.
Next, Lodgix also supports the option of integrating the software with an existing website. In case you don’t have one, the rental reservation software offers a WordPress plugin to help you build your own vacation rental website.
The vendor allows you to import reservations from HomeAway and Airbnb, whereas for other platforms, you can use iCal. You can also receive bookings on your site and accept payments via Stripe and Authorize.net.
The software further allows you to create contracts and assign them to different properties. Thanks to the digital signature software integration, you can request that your guests sign the contract before completing a booking.
Automated communication, user management, damage, and travel insurance are also available with this holiday rental software.
Logix has a simple pricing structure that is based on the number of properties. Owners and managers that have between one and seven properties can subscribe to Lodgix for $49.99/month. With up to 50 properties included, the pricing climbs to $159.99/month.
Damage and travel insurance and digital signature modules are included for free. However, the Property Management, Employees, and QuickBooks Sync modules are billed separately - $79.99, $49.99, and $70/month.
Our vacation rental software reviews continue with Tokeet, which can cater to you regardless of whether you have one or 1,000 properties. The platform is well equipped with all the tools you need to manage your rentals across various channels, receive direct bookings, and much more.
While getting a grasp of everything Tokeet can do for your business takes some time, familiarizing yourself with the platform will prove to be worth your time. As one of the best vacation rental management software solutions, Tokeet, helps its users keep track of their rental across a number of channels. The platform allows you to connect your property with Booking.com, Airbnb, HomeAway, and Expedia. Once your listing is on any of these online travel agency websites, Tokeet keeps it up-to-date and in-sync, leaving no room for double bookings.
If you prefer to have your guests book your rentals directly, you can do that as well. The software offers an intuitive website building tool that will help you launch your VR website in no time.
The team behind this fantastic vacation rental accounting software is working on adding new payment methods, but for now, the platform supports Stripe and PayPal. Automated guest communication is supported, too.
Tokeet meanwhile offers plenty of integration choices, including Google Analytics, Mailchimp, Dropbox, and PriceLabs. Custom branding and native mobile apps for iOS and Android are also part of the software offering.
Apart from a free plan, Tokeet has five paid packages, including Entry, Owner, Agent, Manager, and Unlimited plan. Here’s how the pricing of this vacation rental software looks like:
After a detailed vacation rental software comparison, Lodgify surfaced as one of the top solutions from this category. The platform offers property management software for property managers and a vacation rental solution for rental owners. Since our primary focus is short-term rental management, let’s look at the vast choice of features Lodgify offers to its users.
Lodgify is excellent software for vacation rentals. The vacation rental management software comes with a channel manager that allows you to connect your listings from Airbnb, Expedia, Booking.com, and HomeAway. You can use iCal integrations to connect your properties to other OTAs, such as Trivago, TripAdvisor, and Hotels.com.
You can also accept direct bookings, as Lodgify allows you to set up your website in minutes. The vendor’s powerful website builder offers a comprehensive collection of mobile-friendly templates for hotels, apartments, cottages, and other vacation rentals.
On the other hand, if you’ve hired one of the many web development companies to help you set up your website, this short-term rental management software won’t require that you give up on your project. Instead, you can embed the Lodgify booking engine into an existing CMS-based site.
The software allows you to accept payments, with some of the integrations including Braintree, PayPal, and Stripe to Payyo and Authorize.net. You can also easily set up your default and seasonal rates. Lodgify further supports accounting software integration, so you can connect your site with your accounting platform to manage your rental income with even greater ease.
The vacation rental reservation software gives you a centralized overview of your bookings and guest communication. Team management features and the options to add roles to your team members are currently in the development phase, so you can expect Lodgify to add these functionalities to its offering soon.
Native mobile apps, free domain, integration with Google Analytics, and automated messaging are also supported by the software.
With the monthly subscription, users can get the Professional plan, which costs $40/month and includes one property and all software features. The vacation rental software pricing increases with the number of managed properties. So, for example, if you have 20 properties, the price of a monthly plan is $231.
If you opt for a yearly subscription, you can save 20%, and unlock the Starter plan. The prices for this package start from $12/month, but they come with a 1.9% booking fee and don’t support the owner’s portal, manual payments, and damage pre-authorization features.
Smoobu has a vast choice of features that help it stand out in the vacation rental software market. On top of that, the software is super easy to use. It is a cloud-based product, which means no complicated installations, access at any time, and from different devices.
If you decide to give Swoobu a try, there’s a free forever version of the software. With this option, you’ll get the basic vacation rental tools at no cost and see how Swoobu can help your business grow first hand.
Based on vacation rental management software reviews, Swoobu users are more than happy with the platform. Based on our comprehensive evaluation of the product, we can see why. The product is packed with features that make managing rentals quite simple.
First of all, Swoobu offers a channel manager that allows you to connect with platforms including Airbnb, Booking.com, HomeAway, TripAdvisor, and many others. The vendor is expanding the list of channel connections that even include niche vacation rental platforms. With so many choices, your properties are bound to get maximum exposure.
Swoobu’s vacation rental reservation software is further integrated with the channel manager and shows all your booking info in one place. It also displays relevant guest information, such as time of arrival and special requests.
The vendor takes your relationship with guests to a new level with the Guest App, allowing you to communicate with them during their entire vacation. You can tell them how the weather will be during their stay, send them check-in instructions, and even receive bookings through the app.
Speaking of bookings, the vacation rental management software enables direct bookings through your website. If you don’t have one, don’t worry. Swoobu will help you launch your vacation rental site in minutes, and easily customize it by adding images, videos, maps, and occupancy calendars. Add to that the platform’s booking system, and you can accept bookings from your site without paying any fees to a middleman.
Other notable features include revenue management via Swoobu’s PriceLab integration, reporting tools, and native mobile apps for iOS and Android.
This vacation rental property management software offers a free plan with a reservation system, occupancy calendar, and VR website on a subdomain. If you want to access all software’s features, you can subscribe to the paid plan, Professional. The pricing for the first property is $18/month, while each additional listing adds $5 to your monthly subscription cost.
Your Porter App prides on offering the most complete vacation rental solution for Airbnb hosts. Without having to compare vacation rental software solutions, it’s quite clear that the vendor has thought about every aspect of managing rentals. Regarding its target audience, the software has a special focus on Airbnb users.
Your Porter App’s software for managing vacation rentals is web-based, which allows you to access it in seconds from any device. The native apps for iOS and Android make rental management simple and convenient.
The software further simplifies vacation properties management with automation functionalities that help manage your listings on Airbnb, HomeAway, and Booking.com. You don’t have to log in to each website whenever you want to change a property’s availability or adjust rates.
The software also offers a multi-calendar, with all of your bookings in a single place. If you receive any bookings outside of the supported channels, you can add them manually to the calendar, and Your Porter App will automatically block the booked dates across platforms.
Another feature is the option to create your own vacation rental website. As one of the top vacation rental software solutions, Your Porter App helps you avoid commissions and fees and accept direct bookings. Creating your site is a frictionless process, and you’ll have plenty of customization options. Payments are handled through Stripe and PayPal.
Next, Your Porter App allows you to create tasks, add team members, and share your calendars with them. You can also specify the type of information you want to share. The software further supports simple deposit management and the option to automate your Airbnb inquiry responses and reviews.
Your Porter App has two paid plans — Expanding Host ($5/month), and Pro-Host ($7/month). The vacation rental software pricing reflects the cost per property. With the Expanding package, you can manage up to five Airbnb accounts, while the pricier plan supports an unlimited number of accounts.
Additionally, deposit management, website builder, Booking.com rates and availability sync, and Smartpricing integration are only available with the Pro-Host plan.
HostAway has been designed with vacation rental managers in mind. The solution provides its users with all the tools they need to save time and increase revenues. They also claim to have helped 94% of their customers increase vacation rental earnings. After reviewing this short-term rental management software, we do not doubt its revenue-boosting potential.
HostAway has been part of the vacation rental industry for five years, and so far, the vendor has made significant changes and improvements to its product offering.
The platform offers a channel manager that can help you connect and showcase your property on multiple channels, including Booking.com, Airbnb, and Expedia. To facilitate seamless vacation rental software management, HostAway automatically syncs your properties’ availability and rates across all connected channels. The software’s intuitive dashboard meanwhile gives you a clear overview of all your listings’ activities.
If you want to create a website and start accepting direct bookings, HostAway will help you with that too. The vendor allows you to easily launch a site in a few simple steps, and start accepting payments from your guests.
In terms of guest communication, HostAway supports automated messaging, giving you the option to create templates based on your most frequent responses.
As one of the best vacation rental management software solutions, HostAway, also offers dynamic pricing tool integrations, including Beyond Pricing, Wheelhouse, and PriceLab.
Other noteworthy features include owner portals, user management, role-based access, and mobile app support.
The pricing of the software is available on-demand. The vendor promises to get in touch with you within an hour of your inquiry.
Now that we’ve reviewed the top products in the market, the next step is to help you choose the one that perfectly matches your requirements.
To move one step closer to your ideal solution for managing rentals, take a look at the customers that use the platforms. Does the vendor cater to professional vacation rental managers only, or do they offer a solution for single property owners? Cross off all products that don’t meet the demands of your buyer persona.
Next, based on vacation rental software reviews above, consider which products offer the features that you consider essential. For example, how much of your business would you like to put on a pilot? Does your preferred software offer the automation tools to help you do that? Does the vendor offer the option to easily build a bookable website?
Compare the products that have the features you need with what you have left after step 1. That will help you to narrow down your list further.
The last step is setting the amount of money you want to spend on the vacation rental software. Compare the solutions you got after step 2. The ones that fall within your spending range are your top contenders. Use a free trial to test your candidates, and you’ll easily find the ultimate solution for your needs.