A whopping 94% of employers think that video conferencing increases productivity, while 90% agree that video makes it easier for them to get their point across. If you too want to make your employees happy and embrace the benefits of video conferencing, you need solid software for hosting professional meetings. Start by checking our list of the leading video conferencing software alternatives and move on to explore our in-depth reviews of each solution. Read on for the details behind our evaluation methodology and use our handy buying guide to find the best option for your business.
Now that you’ve had the chance to catch a glimpse of the top software providers of video conferencing, let’s go through some of the key points behind our decisions. We identified a set of essential features for video conferencing and we selected the products that offer them.
Quality of video and audio is the most important aspect we consider when choosing the best web conferencing software. Attendees want to feel like they are having face-to-face conversations with other team members and video lags, jittery audio, or blurry images simply won’t do. We make sure to test whether the software delivers consistent high-quality video and audio across all devices. We check for additional features such as auto-mute and noise cancellation.
We give a boost in rankings to products that keep up with the technology advancements and enable users to easily join meetings from their smartphones, tablets, laptops, or desktops regardless of whether it’s iOS or Android, PC or Mac.
Those can boost the team’s productivity and enhance the effect of the video conference. Read on for some of the most important video conference tools that aid collaboration.
This is a must-have feature that enables you to share your screen with the meeting attendees so that they can see what you’re presenting in real-time. This functionality fosters collaboration, boosts productivity, context, and engagement, eases the process of creative brainstorming, and improves communication. Beyond that, it’s very useful when training new team members.
The file-sharing software functionality means transferring files during a video conference without using a third-party solution. It should support the transfer of various file types such as audio and video files, documents, and photos.
A whiteboard feature is an important part of any robust video conferencing program because it enhances team collaboration and helps you present your point better. Usually, video conferencing whiteboards enable you to draw, add images or documents, highlight a point, animate video meetings, allow the participants to sketch ideas and share them with the team, and more. Additional functionalities include pointers, zoom control, and more.
Dial-in is a useful feature when someone from your team isn’t able to join the meeting via video feed. This feature gives them the opportunity to join by call and hear the audio. The best video conferencing products offer unlimited dial-in numbers included at no additional price.
A typical component of the best video conferencing software products, the chat is an alternative communication channel that can also be used for note-taking or conveying information without interrupting the meeting. Usually, platforms enable group chat sessions within the video call, but some of them also allow private, one-on-one chats during the meeting.
When someone can’t make an important conference, it’s useful to record the meetings. Many platforms have that feature, with some offering cloud storage and others requiring you to download the recording on your device. Some software platforms also enable recording distribution to all meeting participants. More importantly, we make sure that the software doesn’t compromise between quality and file size.
In terms of integration, it’s important that the software works well with the calendar you already use — Google Calendar, Microsoft Outlook Calendar, GSuite, and more. This will enable you to schedule meetings with just one click, see them directly in your calendar and stay on top of your tasks. We also expect the software to work well with other types of apps that businesses use on a daily basis such as Slack, Google Analytics, and more.
Among the most important features of a solid video conferencing software is its ease of use. We look for platforms that enable participants to easily join a meeting even if they are on the go. Typically, the product should streamline the process of setting up and managing meetings for hosts. Attendees meanwhile should be able to enter a conference with just a click. Additionally, the software needs to have a well-designed user interface to facilitate the collaboration between attendees and keep them engaged.
During a video conference, you’ll share a lot of important information so you can’t afford to use a platform with less than perfect security. Top online video conferencing solutions use encryption for audio and video data, as well as server security (TLS/SSL and SHA-256 encryption). We give a boost in rankings to software platforms that offer security by authentication. The single sign-on enables you to extend your password retention and controls.
Another important aspect is the uptime of the system and its ability to correct issues automatically. We make sure to list software products that offer uptime of more than 95%.
Customer service is among the most important aspects we take into consideration. In the case of things going south, you’ll need tech support that responds promptly. We try to test all the channels provided by the vendors to get a feel for how they treat their customers, whether the staff is knowledgeable and ready to help, etc. We also appreciate companies that provide useful materials that can assist customers if a minor problem arises.
The majority of web conferencing solutions charge on a per-host basis and the prices start from $5 to $50 per host, per month. This requires a license for every employee that wants to host meetings. Fees can also be based on the number of participants allowed in a meeting, with the monthly prices ranging from $49 to $225.
The price can also vary depending on how many feeds can be used at the same time or what features are included. Other video conferencing solutions have freemium models that usually limit the number of participants but are useful for small teams.
Regardless of the type of pricing, we make sure that the software products fall within these industry standards and provide good value for money. It should be noted that fees are not a decisive factor because a product with a higher price might offer more advanced services or better hardware.
A versatile solution, HighFive makes online meetings simpler and better. It’s perfect for businesses that deal with international clients or teams with third-party apps, including Google Calendar, Outlook, or Slack just a click away. This feature-rich product enables meetings recording for all participants, in-meeting group chat with encrypted messaging, and more. In addition to the software, HighFive also offers premium hardware.
HighFive is all about simplifying processes. Its hardware is built with the user in mind and aims to deliver extraordinary, hassle-free experience. Revolutionizing video conferencing services, HighFive makes remote meetings feel in-person by offering a 360-degree audio capture, noise-canceling, intelligent scene framing, HDR video mapping, and crystal clear, Dolby-powered audio.
Participants can easily join meetings by clicking on the URL without downloads. HighFive provides simple customizable URLs. Everyone involved can share screens, helping meetings run smoothly. Your meetings don’t have to be time-bound — HighFive allows you to host unlimited conferences at no additional cost.
With domain-based security, there are no PINs or passwords to deal with which reduces the complexity of meetings without compromising security. This video conferencing software offers robust support via phone, live chat, and email. You can also fill out a help request form. The help center found on HighFive’s website has some valuable support materials that simplify the software’s usage and answer some of the most frequently asked questions.
All HighFive plans include phone dial-in, Call Me, and meeting recording. The starter package comes with 10 free user licenses. It costs $222 per month, per room if billed annually. The Plus package features Dolby-powered audio and 25 free user licenses for $332 per month per room. The Premium package costs $666 per month, per room and includes 4k HDR sensor and numerous advanced features.
Designed for video-first experiences, Cisco WebEx Meetings is one of the best video conferencing software products that promise unmatched quality. It can host up to 100,000 people with the option to show up to 25 participants in one grid view. Cisco WebEx is the perfect choice for those that want to participate in meetings on the go but still get the feeling they are in the boardroom.
Cisco WebEx Meetings is packed with numerous powerful features that add an in-person feel to remote meetings. Joining a meeting is easily done from any device. This corporate meeting software can host up to 100,000 people with the ability to present 25 participants in a grid view.
The rich video quality with customizable layouts promises a clear picture of all participants and everyone can optimize their view to maximize participation. Cisco WebEx Meetings offers great collaboration features like whiteboarding, screen sharing, file sharing, and more.
The centralized control bar enables easy navigation and quick access to the meeting controls. All meetings can be recorded with transcriptions. Just like the majority of video conference platforms, Cisco WebEx integrates well with Google Calendar, Outlook, and Office 365, enabling one-click scheduling.
Support-wise, users can contact Cisco WebEx via live chat or phone call or open a case. The platform’s website also has a variety of materials such as how-to videos and training guides that can help you get started or resolve some issues.
Cisco WebEx Meetings offers a free plan which gives 40-minutes meetings with up to 50 participants. Additionally, it includes a personal room, HD video, and screen sharing to use as long as you want. The paid options are not publicly disclosed but third-party resources indicate that there are three plans available at the moment. The Premium 8 plan is for up to 9 people and costs $24 a month, the Premium 25 covers 25 participants for $49 a month, and the Premium 100 which is good for up to 100 participants is priced at $69 a month.
Easily one of the best video conferencing tools, GoToMeeting is a straightforward software solution packed with excellent features that make it ideal for businesses with bases in different locations that deal with international colleagues or clients. Meant for more heavy usage, GoToMeeting is compatible with Mac, PC, as well as iOS and Android devices, giving great usage flexibility and simplicity.
Participants can instantly initiate or join a video conference or schedule one for later. Personal meeting space can be set up in minutes and you can collaborate with up to 25 video feeds per session.
The drawing tools help you direct the participants’ attention to the important points when sharing the screen, and you can use a virtual whiteboard to boost productivity and enable your team to brainstorm and review ideas, sketches, and edits.
You can lock meetings to control who joins, record the conferences with transcripts and save them locally or in the cloud, and chat with participants. Arguably the strongest suit of this video conference software is its international convention option. You can host conferences with teams worldwide with a single click and enjoy the instant international connection and hassle-free experience.
The software offers optional toll-free numbers, advanced video options, robust organizer controls, integrated scheduling, and more. GoToMeeting has excellent integration options with third-party apps, including Siri, Slack, Google Calendar, Office 365, and Salesforce. This software has robust personal support via live chat and phone calls. Their agents are available 24/7 and they are ready to answer any question. In addition, there is a great base of training material including videos, FAQs, and PDF guides.
This web conferencing software offers three pricing plans. Professional is the cheapest one ($14 per month) and it’s designed to host up to 150 participants. Coming packed with more advanced features, the Business plan is for up to 250 participants and costs $19 a month. These two plans have optional add-ons — Call Me which enables users to join a meeting via automated call and Toll-Free Numbers which allows toll-free dialing in more than 50 countries. These add-ons are available in the custom-priced Enterprise plan which is good for up to 3,000 participants.
BlueJeans is one of the best video conferencing solutions on the market. It offers unique features and high-quality audio and video. Powered by Dolby Voice audio and HD video, this software provides seamless and flexible communication and collaboration. The connections are secure and the deployment is completely hassle-free. On top of that, BlueJeans has an excellent support team.
The BlueJeans Meeting is built to provide enterprise-grade video conferencing. You can join, host, or schedule a meeting from any room system or device in just a few seconds. The rooms allow participation of up to 100 people.
The HD video and Dolby-powered audio ensure a consistent experience across all devices making clients feel close and connected. The meetings can be managed and analyzed from the Command Center. You can boost productivity within the workplace thanks to the seamless integration with third-party messaging, scheduling, and productivity tools like Google Calendar, Slack, Microsoft Teams, Trello, and Workplace by Facebook.
The AI and voice recognition make meetings more intelligent and capture the important discussion points, replay highlights of the meetings, and more. Other collaborative features of this video conferencing app include Q&A, recording, polling, and screen sharing. BlueJeans also provides excellent technical support including training programs, access to dedicated customer success managers, deployment planning, and more.
BlueJeans offers three pricing plans. At $16.65 per host, per month, the Me plan is an affordable option suitable for small businesses and individuals (maximum 50 participants). The My Team package costs $19.99 and is designed to suit midsize businesses and teams of up to 75 people.
My Company is a custom solution for enterprises and supports up to 150 attendees. The price is determined based on individual business needs. If you opt to be billed annually, you’ll receive a 17-25% discount.
Lifesize is a top video conferencing software that can give you instant access to a free virtual meeting space. You can host up to eight participants from any device without downloading or installing updates. Aimed at serving organizations of all sizes and industries, Lifesize has high-quality audio and video, top-notch security, and content-sharing clarity.
Recognized as the first global 4K software for video conferencing in the world, Lifesize is the perfect solution for everyday communication and high-powered meetings with up to 300 live participants. It integrates a top-notch meeting room system with excellent cloud service, enabling fully connected room experience across all devices.
Lifesize supports call screen sharing in 4K, direct transmissions between clients, audio-only calling, group chat, and more. All events can be recorded and streamed live to up to 10,000 viewers. Lifesize’s Admin Console is a centralized base that allows you to view all your data and manage room systems, meetings, and users.
When it comes to integration, this platform is second to none. It integrates with third-party software products like Skype for Business, Slack, SameTime, apps, and select Polycom and Cisco devices. With Lifesize, security is paramount. The 16 data centers with independent third-party privacy and security certifications ensure safe backups and fail-safes for information. Additionally, every call and recording is encrypted.
This video conferencing software comes with excellent customer support available 24/7, as well as online training programs and informative documentation.
Lifesize offers three types of pricing — Standard, Plus, and Enterprise. Lifesize Standard is perfect for small teams and costs $16.95/host, per month. You get unlimited meetings for up to 100 participants. Lifesize Plus comes at a monthly price of $14.95/host and requires a minimum of 15 hosts. You can host up to 300 participants and each host gets one-hour cloud recording storage, as well as real-time meeting insights.
Lifesize Enterprise requires a minimum of 50 hosts and its monthly price is $12.95/host. It comes packed with premium support, unlimited meeting recording and US audio calling, branding and customization, and more.
Join.me offers feature-rich video conferencing at affordable prices. With a clean and modern user interface and easy meeting setup, this is the best video conferencing software for startups and small businesses. You can have up to three participants in a video for free.
Join.me is all about making video conferencing simple and easy. Initiating or joining a meeting requires just a push of a button. You can also schedule meetings in advance using the Scheduler or via Outlook or Google Calendar. You can also set up custom links and brand the meetings to add a personal touch.
Once the meeting starts, you can share your screen and record everything, and choose which participants can use webcams. Adding an extra layer of engagement, this video conferencing software offers video bubbles of you as the host and the people you’re meeting. By highlighting a bubble you can start an online chat with that participant.
Each meeting can be shared with up to 250 people (with the Pro account). Join.me also allows for presenter swap — you can easily let your colleague take over and they can broadcast their screen. Boosting your team’s productivity is easy thanks to the editable whiteboard with infinite canvas, icon library, natural drawing, lines, and shapes to help you get everyone on board, brainstorm, and discuss ideas.
Join.me plays well with third-party apps like Outlook, Chrome, Office 365, Slack, Zapier, HubSpot, Salesforce, and more. It’s also a secure video conferencing software that adheres to the highest standards with a 256-bit TLS encryption. The platform further assigns a random code to each meeting for a secure screen sharing connection.
Join.me doesn’t offer a free plan but its pricing options are on the affordable side. The Lite plan costs $10 per month and works for up to five participants per meeting. It provides an unlimited length and number of meetings, unlimited internet and toll calls, personal links, and custom background. If you want more flexibility, there’s the Pro plan at $20 a month. It lets you host up to 250 people per meeting, and get 10 webcam streams, recording and scheduling, as well as 50 GB cloud storage.
The monthly price of the Business plan is $30 and it comes packed with premium features needed for larger organizations. It ups the Pro package with feature permissions, enterprise authentication, and bulk user import.
Our video conference software reviews continue with Microsoft Teams which provides a shared workspace where teams can host video conferences, chat, share files, and more. The software’s advanced functions meanwhile enable organizations to collaborate more effectively and boost productivity.
The platform lets you host 1080p video calls with up to 250 participants. Thanks to the Microsoft Teams apps for mobile, you can easily meet and collaborate with your team wherever you are.
You can also make one-on-one calls that are private and don’t appear in the group conversation. Plus, all users have the option to add participants outside of Teams in just a few seconds. The platform further offers the option for scheduling a meeting at a specific time.
Sharing screens, recording meetings, and note taking are also among the more interesting features of this web conference software. Additionally, you can manage documents, store files online, and opt to receive notifications. The software is customizable for each team and can be used to work on files within Office 365 apps such as Excel, Word, Sharepoint, and PowerPoint.
Beyond MS Office apps, the software integrates with GitHub, Power BI, Trello, Planner, Skype, and more. When it comes to security, Microsoft Teams leave nothing to chance. You get Office 365-powered compliance, security, and administrative control.
Microsoft Teams has a free version of the platform which allows for up to 300 participants and has nearly all the important premium features. Not included in the free plan, however, are additional storage, file collaboration in the Office desktop apps, advanced IT controls, additional integrations, meeting scheduling and intelligent video capabilities, and premium security.
The cheaper paid plan is Office 365 Business Essentials which costs $5user/month and comes with more advanced features such as options for scheduling and recording meetings, and audio conferencing. The Business Premium plans ups the ante with extra productivity apps and services for $12.50/user/month.
GlobalMeet from PGi is an all-in-one video, audio, and web conferencing software that is easy-to-use and simple to run and participate in meetings. It works well for instant or planned virtual meetings, covering all the necessary functionalities for productive collaboration. You can host meetings of up to 125 people and take advantage of the rich suite of features.
Easy to use and incredibly intuitive, GlobalMeet provides instant access to personalized meeting rooms from any device and browser. Whether you need it for group or one-on-one meetings, training sessions, or team meetings, GlobalMeet will deliver a superior experience.
As a host, you can share your screen or apps, upload documents into the meeting room, or use a whiteboard to collaborate with the participants. The admin panel of this software for video conferencing meanwhile lets you create different rooms and secure them with passwords so that you can control who joins.
Scheduling meetings can be done in one click via Outlook, a mobile device, or the desktop app. You can also record the meetings and store documents in the library protected with 128-bit encryption.
GlobalMeet offers satisfactory 24/7 multilingual support via phone, chat, and email. You can also access the support section on the GlobalMeet website and use the guides and tutorials on how to get started or resolve some issues that might arise.
GlobalMeet offers three plans with corporate meeting solutions. The Basic plan is free and comes with HD video and audio, online meeting controls, limited local dial-in access, and screen sharing software.
The Standard plan costs $12/user/month and ups the Basic plan with more advanced features such as file presentation and storage, logo and branding, personalized meeting rooms, call-me and dial-in options, admin portal, and 24/7 support. At $24/user/month, the Premium plan includes everything from the Standard plan plus 20 international markets for dial-out and toll-free calls.
Roundee.io is a great platform with a variety of tools and features that simplify video conferencing, allowing instant meetings without lags or interruptions. With its reliable and fast connection, this is the best video conferencing software for small business organizations and enterprises alike. It also provides great flexibility and versatility, as well as amazing integration features for even better team collaboration.
Roundee makes it easy for you to set up meetings and invite participants. You can click a button and initiate a meeting without any installation or registration. If you integrate it with Slack, you can start the meeting from your Slack channel. You can create a personal room or a permanent room for your team.
Participants can join via a URL link without signing up. Every meeting is automatically recorded along with the meeting minutes and everything is shared with the participants afterward. Additionally, you can create time-stamped notes and highlight the important meetings.
This video conferencing software allows you to send a message during the call to anyone in the room, share files directly in the chat room or share the screen (if you’re a desktop user with a Firefox or Chrome browser). As an admin, you have full control over the meeting, meaning you can manage the mic settings, lock the room, or dismiss attendees.
Roundee is a secure product that provides HTTPS (SSL/TLS) encryption for data in transactions. Support is available through phone calls and emails and the agents are knowledgeable and ready to assist should you experience any issues with the platform.
Roundee is one of the best video conference software products in terms of pricing — with its free plan you can host video conferences for up to 14 and you get a permanent URL, as well as the opportunity to chat, share files, and share your screen. Also, this plan includes a locker room, and mobile and desktop support.
Advanced features for the free plan include a one-hour recording per meeting for hosts, timestamped note-taking, video and audio download, and three months of cloud storage. The price for the Pro plan is team-based and disclosed upon request.
A leading teleconference software, RingCentral comes packed with solid features at a competitive price. Focused on serving both small and large organizations, this platform streamlines collaboration with anyone, from any device. HD video quality, content sharing, and team managing are just some of this platform’s features.
Setting up a meeting in RingCentral is a piece of cake. You need to sign up by using your email address and password and choose a local phone number for dial-in. For optimal experience, you can download the app. Once the meeting starts, you can opt for the Speaker Mode which will show the current speaker on the feed or Galley View, and get a grid view of up to 49 attendees at once.
This video conference software provides a unique and highly engaging whiteboard feature that offers great flexibility to get your ideas across. You can share your desktop, files, or presentations with your team, while the content stored in Box, Google Drive, or Dropbox remains accessible at any time. Team collaboration is further simplified with integrated messaging which streamlines task management and gives convenient access to meetings and screen sharing.
You can also record the meetings on a Mac or Windows computer. As a host, you can grant permission to a user to record the meeting. This software is also integrated with Google, iCal, and Microsoft Outlook calendars. A plugin for Microsoft Outlook meanwhile makes it possible for you to schedule meetings directly from the calendar.
The software also offers some useful add ons — you can replace your video conferencing equipment with RingCentral Rooms or extend what you already have with RingCentral Connector. Additionally, there’s the RingCentral Webinar if you need to host live events and training to reach a wide audience.
RingCentral offers good value for money. The Standard plan allows for up to four people per meeting and costs $34.99/user/month. The Premium plan is good for up to 100 people per meeting and costs $44.99/user/month. The Ultimate plan offers video conferencing for up to 200 people for $59.99/month. All plans feature unlimited audio and video meetings. Although there is no free plan, RingMeeting has a free 15-day trial for all plans.
With all these choices you must be wondering how to find your perfect fit. We got you covered — below you can find a buying guide that will help you shortlist the software solutions in four simple steps.
First things first, you need to determine how many participants your conferences will have. This step will help you shorten your video conferencing software list. Some of the products listed here allow you to host 10-15 participants for free so if that suits your needs, you won’t have to pay extra. If you need to connect with a large number of users, you should weed out the potential solutions accordingly.
There are two types of video conferencing rooms you can choose from — an all-in-one solution that integrates hardware and software or software-only solution if you already have video conferencing hardware in place. The first choice is more affordable but you need to make sure that the software platform will work well with the existing hardware. Purchasing a package of hardware and software is the more expensive option but it might turn out to be more cost-effective especially if you have larger rooms or conferences with more complex requirements.
Having filtered the options based on the first two steps, it’s time to carefully review the features they offer and how they fit into your plans and needs. This means that if you need a platform for occasional calls with one or two colleagues, you don’t have to pay for software that allows up to 25 attendees and has an extensive feature set. This is also the moment to consider whether a top webinar software solution might cater better to your needs.
In any case, outline the functionalities you expect and look for a solution that offers them. A simple video conferencing software comparison based on features will give you an accurate shortlist.
Last but not the least, define a spending budget. Ideally, this will help you pick the right software from the shortlisted options. Consider whether the product price aligns with the amount of money you plan to spend on this service. Additionally, consider the billing mode. Do you want to be charged per host or do you want software with a fixed monthly price? When you find the video conferencing software that fits your requirements best, check if it has a free trial period so that you can make sure it really is the one.